Executive Administrative Assistant

Strategic Factory; Owings Mills (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health care

401k

Vacation and sick time

Paid holidays

Team building activities

Job summary

Strategic Factory in Owings Mills, MD seeks an Executive Administrative Assistant to support the President & CEO with a broad range of administrative duties. The role requires proactive organization, superb communication, and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, arrange travel, prepare presentation materials, handle office operations, and assist with HR and IT tasks as needed.

Qualifications

• Bachelor's Degree preferred; 3–5 years of business experience required.
• Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.
• Strong computer skills including data entry and internet searches; proficiency in MS Office and Outlook.

Responsibilities

• Serve as liaison between the executive, employees, vendors, and clients.
• Maintain the executive's online social presence as it relates to business activities.
• Prepare presentation materials for meetings, town halls, etc.
• Perform routine office management: supplies, scheduling, catering, records.
• Make travel arrangements for business travel as needed.
• Maintain CEO calendar and inform of upcoming meetings/events.
• Run personal and business errands for the CEO.
• Take organized notes in meetings and deliver to the CEO.
• Maintain IT facilities report in Excel including tickets and status.
• Assist HR with employee-focused administrative responsibilities.
• Set up and break down conference rooms for meetings.

Skills

Microsoft Office

Outlook email

Data entry

Internet research

Communication

Attention to detail

Education

Bachelor's Degree

Experience 3-5 years in business

Job description

Description

Position Summary

While working as an Executive Administrative Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. The person in this position assists with performing all operational duties of their supervisor and offering administrative support.

Requirements

Essential Duties and Responsibilities

• Serving as a liaison between the executive and employees, vendors, and clients
• Maintain the executives online social presence as it relates to business activities
• Prepare visually pleasing presentation materials for the executive's use in meetings, town halls, etc.
• Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
• Making travel arrangements on an as needed basis for all employees conducting business travel
• Maintaining the CEO's calendar and informing the CEO of upcoming meetings and events
• Running personal and business-related errands for the CEO
• Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
• Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
• Scanning all receipts to deliver to the accounting department for the completion of reconciliations
• Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
• Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
• Setting up and breaking down conference rooms for meetings
• Regular, reliable, and punctual attendance
• Other duties as assigned

Nonessential Duties and Responsibilities

• Work on job assignments in other departments as instructed.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's Degree is preferred but 3-5 years of experience or training in the business industry is necessary. Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.

Computer Skills

• Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
• Must be highly skilled in Microsoft Office suite and Outlook for email.

Other Qualifications

• Ability to write effective correspondence to customers and coworkers
• Ability to pass a background check
• Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
• Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills

Job Competencies

• Strong attention to detail
• Excellent communication skills
• Positive attitude
• Committed to company mission and values
• Flexible and willing to adapt to change

Physical Demands and Work Environment

• While performing the duties of this job, one is regularly required to sit at a desk and answer phones and work on computer desktops. Regular standing and walking to copiers, printers, and scanners is required. The associate must occasionally lift and /or move up to 25 pounds.
• While performing the duties of this job, the associate is regularly exposed to noise typical of an office environment such as printers, computers, and phones operating.

Why Work for Strategic Factory?

Financial stability. Start with a competitive base salary and earn promotions based on positive performance and measurable results.

Massive advancement opportunities. Join a rapidly growing company that's poised to double in size in the next three years.

Gorgeous work environment. Have you seen our building? Work alongside skilled professionals in our state-of-the-art facility.

Strategic benefits. Our comprehensive package includes health care, 401k, vacation and sick time, paid holidays, and other unique benefit options.

Uber-talented team members. Prepare to be inspired as you work alongside the very best and brightest talent the industry has to offer.

Engaging company culture. We may work hard, but we play hard, too! We host a variety of fun, team building activities throughout the year.

Strategic Factory is an Equal Opportunity Employer

All candidates will have to pass a background check.