Executive Assistant - Onsite Tallahassee, FL

Novalink Solutions; Tallahassee (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Zohorecruit seeks an onsite Executive Assistant in Tallahassee, FL with 3–5 years as paralegal or legal secretary. The role involves working with 3–4 attorneys, filing court documents, managing attorney calendars, and coordinating with court systems. Must be proficient in Microsoft Office.

Responsibilities include drafting documents, scheduling hearings, and maintaining attorney case files, while providing general secretarial support as needed.

Qualifications

• 3–5 years of paralegal or legal secretary experience.
• Familiar with Florida court systems.
• Proficient in drafting and filing court documents.
• Experience managing attorney calendars and correspondence.

Responsibilities

• The legal assistant acts as the legal secretary for assigned attorneys.
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint).
• Closing case files and supporting office management as needed.

Skills

English language

Paralegal experience

Calendar management

Document preparation

Education

High school diploma

Associates degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Executive Assistant - Onsite Tallahassee, FL

Tallahassee, United States

• Actual Job Title 812951 - FL-DEP-Office of General Counsel-Executive Assistant
• Job Type FT Contract
• Date Opened 10/08/2026
• Target Date 10/13/2026
• State/Province Florida
• Country United States
• Assigned Recruiter(s) Mohammed Nazer
• Number of Positions 1

Job Description

Position Summary:

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.

Requirements

Skill

Required / Desired

Amount

of Experience

• Ability to speak and understand English Required
• Must possess at least a high school diploma Required
• Associates of Bachelors degree preferred Desired
• Must have 3 to 5 yrs experience working as a paralegal or legal secretary Required 3 Years
• Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint Required 3 Years
• Experience preparing legal documents and subpoenas Required 3 Years
• Experience preparing discovery requests and scheduling hearings, trials and depositions Required 3 Years
• Experience formatting, finalizing, typing and filing documents Required 3 Years
• Experience preparing letters and legal documents from drafts Required 3 Years
• Experience filing pleadings and motions with appropriate tribunals Required 3 Years
• Experience managing executive management daily calendars Required 2 Years
• Experience managing travel arrangements Required 1 Years
• Experience working in the Florida Courts systems Highly desired