Legal Assistant

Stellar Professionals; Tallahassee (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Florida Department of Environmental Protection (DEP) in Tallahassee seeks an experienced Legal Secretary/Paralegal with 3–5 years of legal administrative experience to support 3–4 staff attorneys on-site.

Responsibilities include document drafting, court filings, calendar and travel coordination, and managing case files and office operations. This is a contract role with dates 10/09/2026 to 06/30/2027; EST shift; semi-professional attire; on-site environment.

Qualifications

• 3–5 years of hands-on experience as a legal secretary, legal assistant, or paralegal.
• 3+ years of experience preparing legal documents, drafting subpoenas/discovery requests, and submitting filings to state courts/tribunals.
• 2+ years managing executive calendars, attorney schedules, hearings, and depositions.
• 1+ years coordinating business travel arrangements.
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.

Responsibilities

• Act as the primary legal secretary for assigned staff attorneys, supporting 3-4 counsel members with day-to-day administrative and case management tasks.
• Format, finalize, type, and proofread legal correspondence, pleadings, motions, subpoenas, and discovery requests using agency templates and drafts.
• File motions, pleadings, and legal briefs with appropriate courts and tribunals; arrange service of process for legal documents.
• Coordinate attorney calendars, schedule hearings, trials, depositions, and facilities; retain court reporters and order transcripts.
• Manage daily calendars, schedule judge assistance meetings, coordinate travel logistics, and answer inbound phone inquiries.
• Maintain electronic and physical attorney case files, organize document archives, close completed case files, and assist with general office management.

Skills

Legal secretary experience

Paralegal experience

Court filing

Calendar management

Microsoft Office

Education

High School Diploma or equivalent

Associate or Bachelor's preferred

Tools

Microsoft Office Suite

Job description

We are seeking an experienced Legal Secretary / Paralegal with 3 to 5 years of legal administrative experience to join the Office of General Counsel at the Florida Department of Environmental Protection (DEP) in Tallahassee, FL. This on-site role provides dedicated legal support to 3-4 staff attorneys, handling court filings, case management, discovery preparation, tribunal scheduling, attorney calendar management, and general administrative duties.

Client: State of Florida Department of Environmental Protection (DEP)

Location: 3900 Commonwealth Blvd., Tallahassee, FL 32399

Work Arrangement: 100% On-Site (Office environment; semi-professional attire required)

Role Type: Contract (10/09/2026 06/30/2027)

Interview Process: Either Webcam or In-Person Interview

Shift: EST

Compensation Note: Pay rate will be determined by the client based on candidate experience and interview performance.

Key Responsibilities

• Legal Administration & Secretarial Support: Act as the primary legal secretary for assigned staff attorneys, supporting 3-4 counsel members with day-to-day administrative and case management tasks.
• Document Formatting & Drafting: Format, finalize, type, and proofread legal correspondence, pleadings, motions, subpoenas, and discovery requests using agency templates and drafts.
• Court Filings & Service: File motions, pleadings, and legal briefs with appropriate courts and tribunals (e.g., Florida e-Filing Portal); arrange service of process for legal documents.
• Scheduling & Coordination: Coordinate attorney calendars, schedule hearings, trials, depositions, and facilities; retain court reporters and order transcripts.
• Calendar & Travel Management: Manage daily calendars, schedule judge assistance meetings, coordinate travel logistics, and answer inbound phone inquiries.
• Case File & Office Operations: Maintain electronic and physical attorney case files, organize document archives, close completed case files, and assist with general office management.

Required Qualifications & Experience

• Legal Secretary / Paralegal Experience: 3 to 5 years of hands-on experience as a legal secretary, legal assistant, or paralegal.
• Court Filing & Legal Documentation: 3+ years of experience preparing legal documents, drafting subpoenas/discovery requests, and submitting filings to state courts/tribunals.
• Calendar Management: 2+ years managing executive calendars, attorney schedules, hearings, and depositions.
• Travel Coordination: 1+ years coordinating business travel arrangements.
• Software Proficiency: 3+ years of proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Education: High School Diploma or equivalent required (Associate's or Bachelor's degree preferred).

Highly Desired Qualifications

• Experience working directly within the Florida Court Systems or supporting a State of Florida Agency Attorney.