Paralegal Assistant - Office of General Counsel

Josh Pros LLC; Tallahassee (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Florida Department of Environmental Protection - Office of General Counsel is seeking a paralegal / legal secretary in Tallahassee for onsite support of 3–4 attorneys. The role requires 3–5 years of experience and familiarity with Florida court systems, with duties including filing documents, drafting letters, and managing attorney calendars.

Start date and onsite work at 3900 Commonwealth Blvd., Tallahassee.

Qualifications

• 3–5 years of paralegal or legal secretary experience
• Experience filing documents with courts
• Familiarity with Florida court systems
• Experience managing attorney calendars and case files
• Proficient in MS Office applications and document drafting

Responsibilities

• Act as the legal secretary for assigned attorneys
• Format, finalise, type, and file documents
• Prepare letters and legal documents from drafts
• File pleadings and motions with tribunals
• Arrange service of legal documents and maintain case files
• Schedule hearings, trials, depositions, and arrange facilities
• Retain and schedule court reporters and obtain transcripts
• Perform general secretarial duties and travel arrangements
• Close case files and support office management as needed

Skills

Court filings

Calendar management

Document drafting

Secretarial duties

Subpoenas/discovery

Travel arrangements

English proficiency

Education

High school diploma

Associates or Bachelor's

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Florida Department of Environmental Protection - Office of General Counsel.

Our client is looking for a paralegal / legal secretary with 3-5 years of experience who is familiar with the Florida court systems and with supporting 3-4 attorneys. The successful candidate must have experience filing documents with the court, contacting judicial assistants, managing attorney case files and attorney calendars, and general knowledge of court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence, and creating documents.

Assignment details:

• Start date: 9 October 2026
• Location: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000
• Work mode: onsite
• Work environment: office
• Pay range: $20-25/hr depending on experience
• Interview: either webcam or in person
• Dress code: appropriate, semi-professional attire

Duties:

• Act as the legal secretary for assigned attorneys
• Format, finalise, type, and file documents
• Prepare letters and legal documents from drafts
• File pleadings and motions with the appropriate tribunals
• Serve or arrange service of legal documents, and maintain attorney case files
• Prepare subpoenas and discovery requests, schedule hearings, trials and depositions, and arrange facilities as directed
• Retain and schedule court reporters, and obtain transcripts
• Perform general secretarial duties such as phone calls and travel arrangements
• Close case files and support office management as needed

Requirements:

• Required:
• Ability to speak and understand English
• High school diploma (minimum)
• 3 to 5 years of experience working as a paralegal or legal secretary - 3 years
• Proficient using Microsoft Office
• including Word
• Outlook
• Excel and PowerPoint - 3 years
• Experience preparing legal documents and subpoenas - 3 years
• Experience preparing discovery requests and scheduling hearings
• trials and depositions - 3 years
• Experience formatting
• finalising
• typing and filing documents - 3 years
• Experience preparing letters and legal documents from drafts - 3 years
• Experience filing pleadings and motions with appropriate tribunals - 3 years
• Experience managing executive management daily calendars - 2 years
• Experience managing travel arrangements - 1 year
• Highly desired:
• Experience working in the Florida Courts systems
• Desired:
• Associates or Bachelors degree
• Work mode: onsite in Tallahassee
• FL
• Interview: webcam or in person