Legal Secretary

Infojini Inc; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Infojini Inc. is seeking an experienced Legal Secretary / Executive Assistant to support attorneys in a state client environment in Tallahassee, FL.

The role requires 3–5 years of paralegal or legal secretary experience, strong document prep, calendar coordination, and familiarity with court procedures. This onsite position involves drafting and filing legal documents, preparing subpoenas, coordinating hearings and travel, and maintaining confidential case files and attorney calendars.

Qualifications

• 3–5 years of experience as a Paralegal or Legal Secretary.
• Minimum 3 years of experience preparing legal documents, subpoenas, discovery requests, pleadings, and motions.
• Experience scheduling hearings, trials, and depositions.
• Minimum 3 years of experience formatting, finalizing, and filing legal documents.
• Minimum 2 years of experience managing executive calendars.
• At least 1 year of experience coordinating travel arrangements.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Familiarity with the Florida court system is highly desired.
• High school diploma required; an associate's or bachelor's degree is preferred.

Responsibilities

• Provide legal secretarial support to assigned attorneys.
• Format, finalize, type, and file legal documents.
• Prepare correspondence, legal documents, and subpoenas from drafts.
• File pleadings and motions with appropriate courts or tribunals.
• Prepare discovery requests and coordinate service of legal documents.
• Schedule hearings, trials, depositions, and court reporters.
• Maintain attorney case files and manage calendars.
• Coordinate phone calls, travel arrangements, and other administrative tasks.
• Close case files and provide general office management support.

Skills

Paralegal experience

Legal secretary

Calendar management

Executive support

Legal document prep

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Position: Executive Assistant / Legal Secretary

Duration: Through 06/30/2027 (POSSIBLE EXTENSION)

Schedule: Onsite, office environment

Interview: Webcam or in-person interview

Client Job ID: 812951

STATE CLIENT

Job Description:

We are seeking an experienced Legal Secretary / Executive Assistant with 3–5 years of experience supporting attorneys in a legal environment. The ideal candidate should be familiar with court procedures, legal document preparation and filing, case file management, and attorney calendar coordination.

Key Responsibilities:

• Provide legal secretarial support to assigned attorneys.
• Format, finalize, type, and file legal documents.
• Prepare correspondence, legal documents, and subpoenas from drafts.
• File pleadings and motions with appropriate courts or tribunals.
• Prepare discovery requests and coordinate service of legal documents.
• Schedule hearings, trials, depositions, and court reporters.
• Maintain attorney case files and manage calendars.
• Coordinate phone calls, travel arrangements, and other administrative tasks.
• Close case files and provide general office management support.

Required Skills:

• 3–5 years of experience as a Paralegal or Legal Secretary.
• Minimum 3 years of experience preparing legal documents, subpoenas, discovery requests, pleadings, and motions.
• Experience scheduling hearings, trials, and depositions.
• Minimum 3 years of experience formatting, finalizing, and filing legal documents.
• Minimum 2 years of experience managing executive calendars.
• At least 1 year of experience coordinating travel arrangements.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Familiarity with the Florida court system is highly desired.
• High school diploma required; an associate's or bachelor's degree is preferred.