Executive Assistant — Offutt AFB, NE

Trecig, Llc; Fort Wayne (IN); On-site; USD 55,000 - 70,000; Full time

Job summary

TRECIG, LLC is seeking an organized Executive Assistant to support senior leadership at Offutt Air Force Base. This role provides executive-level administrative support in a fast-paced, mission-focused environment, requiring discretion and professionalism. The successful candidate will manage complex calendars, coordinate meetings, prepare reports, and maintain records.

U.S. citizenship and ability to obtain base access and a security clearance are required; military environment experience

Qualifications

• Associate degree in any field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• At least one year of clerical or data entry experience in an office setting.
• At least one year of experience in a military environment (required).
• Excellent written and verbal communication skills; ability to read, understand, speak, and write English fluently.
• Strong organizational and time management skills; ability to prioritize multiple tasks.
• Ability to handle sensitive information with discretion and professionalism.
• Strong attention to detail.

Responsibilities

• Provide executive-level administrative support to senior leadership, anticipating needs and proactively managing priorities.
• Serve as a primary contact for internal staff, military personnel, and visitors with professionalism and discretion.
• Manage calendars, schedule meetings, and coordinate logistics.
• Draft, format, proofread, and finalize reports, memorandums, and official documents.
• Perform data entry and maintain accurate administrative records and filing systems.

Skills

MS Office

Administrative support

Communication skills

Organizational skills

Discretion

Education

Associate degree

Job description

Position Overview

TRECIG is seeking a highly organized and professional Executive Assistant to support senior leadership at Offutt Air Force Base. This position plays a critical role in providing executive-level administrative support in a fast-paced, mission-focused environment. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities while maintaining the highest standards of professionalism and confidentiality.

If youfer youf for an opportunity to support an important Air Force mission while working with an outstanding team, wef d like to hear from you.

Key Responsibilities

• Provide direct, executive-level administrative support to senior leadership, anticipating needs and proactively managing competing priorities.
• Serve as a primary point of contact for internal staff, military personnel, and external visitors, representing the office with professionalism and discretion.
• Manage complex, frequently changing calendars, resolving scheduling conflicts and prioritizing competing demands.
• Coordinate logistics for meetings, briefings, conferences, and appointments, including scheduling, room reservations, and distribution of materials.
• Draft, format, proofread, and finalize reports, memorandums, correspondence, and official documentation for leadership review and signature.
• Perform data entry and maintain accurate administrative records, files, and filing systems in accordance with established policies and procedures.
• Track suspenses and deadlines for taskers, ensuring timely responses and follow-through.
• Handle sensitive and confidential information with the utmost discretion.
• Support day-to-day office operations, including supply management, equipment coordination, and visitor in-processing.
• Assist with onboarding of new personnel, including coordinating administrative in-processing requirements.
• Perform other administrative duties as assigned.

Required Qualifications

• Associate a0degree in any field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• At least one year of experience in clerical or data entry work, obtained in an office setting.
• At least one year of experience working in a military environment (required).
• Excellent written and verbal communication skills; ability to read, understand, speak, and write English fluently.
• Strong organizational and time management skills with the ability to prioritize multiple tasks in a dynamic environment.
• Ability to handle sensitive information with discretion and professionalism.
• Strong attention to detail.

Preferred Qualifications

• Bachelor a0degree in a related field.
• Prior experience supporting a military or federal government legal/administrative environment.
• Prior experience working on a DoD or federal government contract.

Additional Requirements

• Must be a U.S. citizen and able to pass a criminal history background check.
• Must be able to obtain and maintain base access in accordance with installation security requirements.
• Ability to obtain/maintain a government facility access credential, which may require completion of a security questionnaire (e.g., SF-86) or equivalent background investigation forms.