Executive Assistant

Bailey Information Technology Consultants, LLC; Fort Wayne, Northern (IN, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Bailey Information Technology, LLC (BIT, LLC) seeks an Executive Assistant to support senior leadership at the 55 WG/JA, Offutt AFB, Nebraska. This full-time, on-site role requires discretion, professionalism, and the ability to handle confidential legal-adjacent documentation with sound judgment.

Responsibilities include managing calendars and correspondence, preparing briefing materials, serving as the primary liaison with external agencies, and ensuring compliant records handling in a

Qualifications

• Associate's Degree required.
• Minimum 1 year clerical or data entry experience in an office setting.
• Minimum 1 year military environment experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• U.S. Citizen required.
• Must be able to obtain and maintain CAC and favorable background investigation.

Responsibilities

• Support day-to-day operations of the Office of the Staff Judge Advocate.
• Prepare emails, letters, reports, spreadsheets, and presentations using Outlook, Excel, PowerPoint, Word, and Teams.
• Maintain confidentiality of sensitive information with discretion.
• Serve as primary contact between leadership and external agencies.
• Manage calendars, scheduling, and meeting coordination.
• Prepare and edit briefing materials and documents.
• Attend meetings and follow up with leadership as requested.

Skills

Microsoft Office Suite

Strong typing

Transcription

Proofreading

CAC familiarity

Education

Associate's Degree

Bachelor's Degree

Tools

CAC familiarity

Job description

EXECUTIVE ASSISTANT (CONFIDENTIAL)
Office of the Staff Judge Advocate (55 WG/JA) — Offutt AFB, NE
Full-Time | Bailey Information Technology, LLC (BIT, LLC)

Position Summary

Bailey Information Technology, LLC (BIT, LLC) is seeking a detail-oriented, discreet, and highly organized Executive Assistant to provide confidential administrative and clerical support to senior leadership at the 55th Wing Office of the Staff Judge Advocate (55 WG/JA), Offutt AFB, Nebraska. This is a full-time, on-site position supporting a legal office environment where professionalism, confidentiality, and sound judgment are essential every day.
The Executive Assistant will serve as a primary point of contact between office leadership and external agencies, manage calendars and correspondence, prepare reports and briefing materials, and handle sensitive personnel and legal-adjacent documentation with the highest degree of discretion.

Location & Schedule

Work Location: Offutt AFB, Nebraska 68113 (100% on-site; no remote work)
Schedule: Monday–Friday, 7:30 AM – 4:30 PM, excluding federal holidays
Telework: Ad-hoc/situational telework only, at Government discretion, using Government-furnished equipment — not guaranteed
Employment Type: Full-time, non-personal services contract position
Dress Code: Business casual required (denim, t-shirts, hoodies, ball caps, shorts, tennis shoes, and sandals are not permitted)

Required Qualifications

• Associate's Degree in any field
• Minimum of one (1) year of experience in clerical or data entry work, obtained in an office setting
• Minimum of one (1) year of experience working in a military environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Ability to read, understand, speak, and write English fluently to communicate effectively with customers and staff, in person and by telephone
• Must be a U.S. Citizen
• Must be able to obtain and maintain a favorable federal background investigation and Common Access Card (CAC) as a condition of employment

Preferred Qualifications

• Bachelor's Degree in business administration, legal studies, or a related field
• Prior administrative experience in a legal office, Judge Advocate General (JAG), or law firm environment
• Experience supporting senior military leadership or executive-level staff
• Familiarity with military correspondence formats, protocol, and Air Force administrative procedures
• Notary Public certification
• Prior CAC holder or active/current federal background investigation (may reduce onboarding lead time)
• Experience handling sensitive, privileged, or legally sensitive documentation
• Strong typing, transcription, and proofreading skills
• Prior experience working on a military installation

Core Duties & Responsibilities

• Apply administrative principles, concepts, and practices to support day-to-day operations of the Office of the Staff Judge Advocate
• Produce a variety of documents — emails, letters, reports, spreadsheets, and presentations — using Outlook, Excel, PowerPoint, Word, and Teams
• Apply knowledge of administrative information management practices, office procedures, and military protocol guidelines
• Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion at all times
• Serve as the primary point of contact between office leadership and external agencies
• Track deadlines, deliverables, and other time-sensitive matters requiring timely completion
• Manage calendars, scheduling, and meeting/conference coordination
• Prepare, edit, and maintain correspondence, documents, reports, presentations, and briefing materials
• Answer and route phone calls, emails, and in-person inquiries professionally and promptly
• Attend meetings and conferences; follow up and consult with leadership as requested
• Handle sensitive personnel documents in accordance with applicable laws and Government guidance
• Scan, upload, and maintain electronic records and filing systems
• Maintain professional, positive working relationships with installation and community agencies
• Complete all required Government orientation, initial, and annual training (including emergency preparedness training such as active shooter, tornado, and fire drills)

Security Requirements

• Must be a U.S. Citizen; may be required to submit an original Birth Certificate or Certificate of Naturalization
• Must complete an SF-86 (Questionnaire for National Security Positions) or AF Form 2583 (Request for Personnel Security Action), plus any other applicable forms, as part of the background investigation process
• Subject to fingerprinting and a criminal and financial background investigation in accordance with agency regulations
• A favorable background investigation is a condition of continued employment; unfavorable findings will result in immediate removal from the worksite and/or loss of Government computer system access
• Must obtain and maintain a Common Access Card (CAC) for facility entry and access to Air Force Information Networks
• Limited-scope duties only permitted during the initial processing period, until fingerprint clearance and/or full investigation adjudication is complete
• Must comply with all Air Force installation and agency security requirements, including DoDM 5200.02 (DoD Personnel Security Program)
• Required to complete Privacy Act and HIPAA training within 30 days of assignment and annually thereafter

Physical & Work Environment Requirements

• Standard office environment on a military installation; primarily sedentary work with occasional walking within the facility
• Must present a professional, conservative appearance consistent with community and installation standards
• Must be able to safeguard Government property (keys, badges, equipment) issued for performance of duties
• Compliance with all installation safety procedures, fire/emergency drills, and base-specific policies (e.g., no handheld device use while driving on base, no unauthorized photography)

About This Opportunity

This position is contingent upon contract award to Bailey Information Technology, LLC (BIT, LLC). BIT is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in administrative, IT, engineering, and personnel support services for federal government clients. Candidates with military affiliation, prior federal contracting experience, or legal office backgrounds are strongly encouraged to apply