Executive Assistant & Office Operations Partner

Fuse; San Leandro (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Relocation assistance

Flexible time off

Year-end PTO

Parental leave

Job summary

Fuse is seeking an Executive Support & Office Operations professional to be the operational backbone for the leadership team in San Leandro, CA. You’ll manage multi-timezone calendars, travel logistics, meeting prep, and the day-to-day office operations that keep the team focused on advancing fusion energy.

You will partner with the CEO and C‑Suite, coordinate board meetings and vendor relations, oversee onboarding, events, and the guest experience, and own office supplies and facilities needs

Qualifications

• 3+ years of experience supporting senior executives and/or managing office operations.
• Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project-tracking, communication, and documentation tools.
• Strong organizational skills and discretion handling sensitive, confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate CEO calendar across multiple time zones and align with top priorities.
• Schedule internal leadership syncs, board meetings, investor calls, and strategy sessions.
• Own end-to-end travel logistics: transportation and accommodations.
• Triage C-Suite email and draft responses as needed.
• Prepare agendas, briefing materials, and summaries for high-stakes meetings.
• Oversee office operations, vendor management, onboarding, events, and facilities needs.
• Coordinate visitor experience, reception, and onboarding logistics with HR and IT.

Skills

Calendar management

Executive support

Discretion

Communication

Tools

Outlook

JIRA

Teams

SharePoint

Job description

Fuse is seeking an Executive Support & Office Operations professional to be the operational backbone for the leadership team in San Leandro, CA. You’ll manage multi-timezone calendars, travel logistics, meeting prep, and the day-to-day office operations that keep the team focused on advancing fusion energy.

You will partner with the CEO and C‑Suite, coordinate board meetings and vendor relations, oversee onboarding, events, and the guest experience, and own office supplies and facilities needs