Executive Assistant — Strategic Ops & Calendar Lead

U.S. Fusion Energy; Illinois; On-site; USD 115,000 - 155,000; Full time

Benefits offered by this job

Salary range $115,000-$155,000

Comprehensive health benefits

Employee equity stock options

20 days PTO

Job summary

U.S. Fusion Energy in Kearny, NJ, is seeking an experienced Executive Assistant to support the executive team, manage calendars, coordinate travel, and ensure seamless operations in a fast-paced environment.

You will be the liaison between executives and internal/external stakeholders, draft and edit documents, triage communications, and maintain a highly organized workflow with a proactive, solution-oriented mindset.

Qualifications

• 5+ years of experience as an executive assistant.
• Strong organizational skills and attention to detail.
• Structured, process-driven with fast execution.
• Ability to manage competing priorities across teams.
• Excellent oral, written, and interpersonal communication.
• Startup experience and comfort with ambiguity.
• Proactive, self-directed and solutions-oriented.
• Tech-savvy with MS Office, Google Workspace, Slack and Asana.
• High integrity, discretion with confidential information.
• Bachelor's degree or higher.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and trips.
• Align time use with real-time priorities and minimize friction.
• Ensure team is prepared for meetings and avoid surprises.
• Anticipate needs and issues before they arise.
• Serve as a point of contact between executives and stakeholders.
• Triage inbound communications and draft/edit documents.
• Track action items and follow-ups; ensure nothing falls through.
• Arrange trips, events, team meetings, and offsites as required.

Skills

Executive support

Calendar management

Stakeholder communication

Prioritization & organization

Meeting coordination

Education

Bachelor's degree or greater

Tools

Microsoft Office

Google Workspace

Slack

Asana

Job description

U.S. Fusion Energy in Kearny, NJ, is seeking an experienced Executive Assistant to support the executive team, manage calendars, coordinate travel, and ensure seamless operations in a fast-paced environment.

You will be the liaison between executives and internal/external stakeholders, draft and edit documents, triage communications, and maintain a highly organized workflow with a proactive, solution-oriented mindset.