Executive Assistant

Fuse; San Leandro (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Relocation assistance

Flexible time off

Year-end PTO

Parental leave

Job summary

Fuse is seeking an Executive Support & Office Operations professional to be the operational backbone for the leadership team in San Leandro, CA. You’ll manage multi-timezone calendars, travel logistics, meeting prep, and the day-to-day office operations that keep the team focused on advancing fusion energy.

You will partner with the CEO and C‑Suite, coordinate board meetings and vendor relations, oversee onboarding, events, and the guest experience, and own office supplies and facilities needs

Qualifications

• 3+ years of experience supporting senior executives and/or managing office operations.
• Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project-tracking, communication, and documentation tools.
• Strong organizational skills and discretion handling sensitive, confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate CEO calendar across multiple time zones and align with top priorities.
• Schedule internal leadership syncs, board meetings, investor calls, and strategy sessions.
• Own end-to-end travel logistics: transportation and accommodations.
• Triage C-Suite email and draft responses as needed.
• Prepare agendas, briefing materials, and summaries for high-stakes meetings.
• Oversee office operations, vendor management, onboarding, events, and facilities needs.
• Coordinate visitor experience, reception, and onboarding logistics with HR and IT.

Skills

Calendar management

Executive support

Discretion

Communication

Tools

Outlook

JIRA

Teams

SharePoint

Job description

About Fuse

We are building one of the most potentially consequential companies of the century. Our mission is to accelerate the world's transition to fusion energy while safeguarding humankind. This is not a normal company. This is not a normal job. We are committed for the long term to win.

About the Role

You’ll be the operational backbone behind Fuse's leadership and facility — partnering closely with the C‑Suite on calendars, travel, and high‑stakes meeting prep, while also owning the day-to-day office environment so the rest of the team can focus on their work. This role spans both executive support and office operations, from board‑meeting logistics to vendor management to new‑hire onboarding.

Core Responsibilities

Executive Support

• Partner closely with Fuse's C‑Suite, primarily the CEO, managing complex, multi-timezone calendars and ensuring executive time is aligned to the highest-priority business needs.

• Coordinate internal and external meetings across leadership syncs, board meetings, investor calls, and strategic partner engagements.

• Own end-to-end travel logistics: transportation, accommodations, itineraries, and expense reporting.

• Triage C‑Suite email, flag urgent items, and draft responses as needed.

• Prepare executives for high‑stakes meetings with agendas, briefing materials, and summaries.

• Liaise between the C‑Suite and internal teams to drive alignment, clear communication, and timely follow‑through.

Office & Operations

• Serve as the operational backbone of Fuse's facility, owning the day-to-day environment so the team can focus on their work.

• Manage vendor relationships, service contracts, facilities needs, and building coordination.

• Own office supply and inventory management across common areas and workspaces.

• Coordinate new hire onboarding logistics, workspace setup, equipment, access, and day‑one readiness, in partnership with HR and IT.

• Plan and execute company events, offsites, all‑hands, and culture programming.

• Manage onsite visitor and guest experience, including reception, conference room coordination, and VIP hospitality.

• Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting.

• Anticipate operational needs, surface gaps proactively, and resolve issues before they elevate.

Minimum Qualifications

• 3+ years of experience supporting senior executives and/or managing office operations in a fast‑paced environment.

• Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project‑tracking, communication, and documentation tools.

• Strong organizational skills and discretion handling sensitive, confidential information.

• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience supporting a CEO or C‑Suite in a startup or high‑growth environment.

• Experience planning company events, offsites, or culture programming.

What We Value

• Obsess about the details — sloppy work costs us later, so do it right the first time.

• Care — pick up the trash. Do things no one asks you to do. Go the extra mile because you care.

• Act with urgency — every hour matters more than it feels like it does.

• Be responsible for the outcome, not just the task; if it is not working, it remains your problem until it is fixed.

• Assume good intent — disagree openly, then commit fully once a call is made.

Additional Requirements

• This is not a remote position and will require relocation if not already local to Fuse's San Leandro, CA facility.

• Position may require extended hours to support executive schedules and company events.

Benefits

• Medical, dental, and vision coverage.

• Relocation assistance for roles that require it.

• Flexible time off. Take what you need, no accrual tracking.

• 2 weeks of paid time off built into the end of each year (subject to team and business needs).

• Supportive leave of absence policies.

• Paid leave for new parents.

ITAR Requirements

To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity

Fuse is an Equal Opportunity Employer; employment with Fuse is governed on the basis of merit, competence, and qualifications and will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, ancestry, immigration status, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.