Executive Assistant & Office Operations Leader

International Petroleum Products & Additives Company (IPAC); San Ramon (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

IPAC, located in San Ramon, California, seeks an experienced Office Manager & Executive Assistant to provide trusted administrative support to the CEO, oversee the San Ramon office and assist the global sales team. This visible role works with the CEO, senior leadership and international partners, ensuring executive priorities, office operations and sales activities stay organized and moving forward.

The ideal candidate brings professional polish, strong discretion, and meticulous attention to

Qualifications

• Minimum of 10 years of relevant office management and executive administrative experience, including support to a CEO or senior executive.
• Strong judgment, discretion and professionalism with confidential information.
• Advanced Microsoft Office skills, including Excel formulas, lookups and pivot tables.

Responsibilities

• Coordinate executive calendars, meetings, travel and transportation for the CEO and senior management.
• Prepare correspondence, presentations and management reports; track deadlines and action items.
• Manage office operations, vendors, invoices, supplies and CRM data; support sales and events.

Skills

Executive support

Calendar management

Discretion

Communication

Organization

Vendor management

Tools

Microsoft Office

Excel

PowerPoint

CRM software

eChempax

Job description

IPAC, located in San Ramon, California, seeks an experienced Office Manager & Executive Assistant to provide trusted administrative support to the CEO, oversee the San Ramon office and assist the global sales team. This visible role works with the CEO, senior leadership and international partners, ensuring executive priorities, office operations and sales activities stay organized and moving forward.

The ideal candidate brings professional polish, strong discretion, and meticulous attention to