Executive Assistant & Office Operations Leader

Carlton Senior Living; San Leandro (CA); On-site; USD 73,000 - 76,000; Full time

Benefits offered by this job

Anniversary Bonus

Immediate Pay

Fitness/Education Reimbursement

Complimentary employee meals

Holiday pay

Sick/Vacation Time

Medical, Dental, Vision… and more!

Job summary

Carlton Senior Living is seeking an Executive Assistant to provide high-level administrative and HR support. The role includes supervising front-office staff, payroll edits, and ensuring compliance with Title 22 guidelines while fostering a warm, resident-centered culture.

The position requires 2–3 years in office management, MS Office proficiency, and experience with older adults. Schedule is Sunday through Thursday, with a starting salary range of $73,000 to $76,000 per year.

Qualifications

• High School graduate or equivalent certificate.
• 2–3 years of progressive experience in office management is preferred.
• Must be at least eighteen years old per Title 22 requirements.
• Experience working with older adults or other vulnerable populations.

Responsibilities

• Perform administrative tasks as assigned by the Executive Director.
• Perform HR duties related to personnel records, confidentiality, employee relations, and termination as needed.
• Check that employee certifications, driver’s licenses, professional licensure, & I-9s are current and filed correctly.
• Facilitate benefit enrollment and termination as appropriate.
• Understand all Title 22 Guidelines for required training.
• Supervise the Director of First Impressions (Receptionists) and/or Administrative Assistants.
• Conduct daily payroll edits and end-of-period review.
• Read and write reports, memos, and staff evaluations.
• Observe Residents’ Rights and mandated reporting as required.
• Support safety protocols and emergency plans.
• Foster a warm, collaborative atmosphere with residents, families, and team members.

Skills

Office management

HR duties knowledge

Communication

Education

High School diploma or equivalent

AA/AS or BA/BS beneficial

Tools

Microsoft Office

Job description

Carlton Senior Living is seeking an Executive Assistant to provide high-level administrative and HR support. The role includes supervising front-office staff, payroll edits, and ensuring compliance with Title 22 guidelines while fostering a warm, resident-centered culture.

The position requires 2–3 years in office management, MS Office proficiency, and experience with older adults. Schedule is Sunday through Thursday, with a starting salary range of $73,000 to $76,000 per year.