Executive Assistant

Carlton Senior Living; San Leandro (CA); On-site; USD 73,000 - 76,000; Full time

Benefits offered by this job

Anniversary Bonus

Immediate Pay

Fitness/Education Reimbursement

Complimentary employee meals

Holiday pay

Sick/Vacation Time

Medical, Dental, Vision… and more!

Job summary

Carlton Senior Living is seeking an Executive Assistant to provide high-level administrative and HR support. The role includes supervising front-office staff, payroll edits, and ensuring compliance with Title 22 guidelines while fostering a warm, resident-centered culture.

The position requires 2–3 years in office management, MS Office proficiency, and experience with older adults. Schedule is Sunday through Thursday, with a starting salary range of $73,000 to $76,000 per year.

Qualifications

• High School graduate or equivalent certificate.
• 2–3 years of progressive experience in office management is preferred.
• Must be at least eighteen years old per Title 22 requirements.
• Experience working with older adults or other vulnerable populations.

Responsibilities

• Perform administrative tasks as assigned by the Executive Director.
• Perform HR duties related to personnel records, confidentiality, employee relations, and termination as needed.
• Check that employee certifications, driver’s licenses, professional licensure, & I-9s are current and filed correctly.
• Facilitate benefit enrollment and termination as appropriate.
• Understand all Title 22 Guidelines for required training.
• Supervise the Director of First Impressions (Receptionists) and/or Administrative Assistants.
• Conduct daily payroll edits and end-of-period review.
• Read and write reports, memos, and staff evaluations.
• Observe Residents’ Rights and mandated reporting as required.
• Support safety protocols and emergency plans.
• Foster a warm, collaborative atmosphere with residents, families, and team members.

Skills

Office management

HR duties knowledge

Communication

Education

High School diploma or equivalent

AA/AS or BA/BS beneficial

Tools

Microsoft Office

Job description

Career Opportunities with Carlton Senior Living

A great place to work.

Careers At Carlton Senior Living

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At Carlton, we are dedicated to enriching the lives of older adults by offering personalized care and fostering a warm and supportive environment. We know it takes a special group of individuals to help our residents live their lives to the fullest, surrounded by love, kindness, and care. We believe happy employees ensure happy residents. With attractive benefits, hands-on training, and opportunities for career advancement, we take great pride in recruiting people who embrace and embody our unique “culture of caring.”

Join our exceptional team at Carlton Senior Living as our Executive Assistant!

Why work with us:

• Anniversary Bonus


• Immediate Pay


• Fitness/Education Reimbursement


• Complimentary employee meals


• Holiday pay


• Sick/Vacation Time


• Medical, Dental, Vision… and more!

What We Are Hiring For:

Schedule: Sunday through Thursday

Starting Salary Range:

$73,000 to 76,000 Per Year

What You’ll Do:

• Perform administrative tasks as assigned by the Executive Director.


• Perform HR duties related to personnel records, confidentiality, employee relations, corrective action, and termination as needed.


• Checks that employee certifications, driver’s licenses, professional licensure, & I-9’s are current and filed correctly.


• Facilitates benefit enrollment and termination as appropriate.


• Understands all Title 22 Guidelines in regard to required training.


• Assumes the duties and responsibilities of the Director of First Impression when necessary.


• Uses Positive Approach to Care (PAC) to enhance life and relationships for all residents.


• Attends and remains up to date on all company-provided training.


• Attends periodic staff meetings, in-service training, and mandatory meetings as required.


• Directly supervises the Director of First Impressions (Receptionists) and/or Administrative Assistants.


• Performs daily payroll edits. Adjust payroll records as appropriate. Perform end-of-period review.


• Able to read and write reports, business correspondence, memos, and staff performance evaluations.


• Observes Residents’ Rights, as posted within the facility, to include any updates thereto.


• Mandated reporting – if you suspect any verbal, physical, emotional, financial, or neglectful treatment toward a resident or staff member, report it to your supervisor immediately.


• Support safety protocols, emergency plans, and elopement prevention practices.


• Foster a warm, collaborative atmosphere with residents, families, and team members.

Qualifications:

• High School graduate or equivalent certificate; AA/AS or BA/BS degree beneficial.


• 2 to 3 years of progressive experience in office management is preferred.


• Must be at least eighteen (18) years or older, per Title 22 requirements


• Experience working with older adults or other vulnerable populations.


• Must be computer literate for communication, scheduling, ordering, tracking, basic graphic design, and activities and outing research.