Executive Assistant & Office Operations Leader

The Larko Group; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Larko Group in Chicago seeks an Executive Assistant & Office Operations Manager to keep the office running smoothly while supporting leadership and people processes. This hands-on, multifaceted role blends executive support, office operations, and HR administration.

You’ll anticipate needs, manage calendars, arrange travel, coordinate with vendors, track expenses, and maintain confidential information with discretion and professionalism in a fast-paced environment.

Qualifications

• 3–5 years of experience in office management, executive support, or a blended role.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to handle confidential information.

Responsibilities

• Create a welcoming, organized, polished, and professional office environment.
• Manage day-to-day office operations, including supplies, facilities, mail, vendors, and upkeep.
• Serve as a key point of contact for visitors and office-related inquiries.
• Track expenses, process invoices, and reconcile receipts against the office budget.
• Coordinate with building management, vendors, and contractors to keep the office running smoothly.
• Maintain office systems and tools, and troubleshoot minor issues.
• Plan company outings, celebrations, and team-building events.
• Provide high-level administrative and operational support to senior leadership.
• Manage calendars, scheduling, and meeting logistics.
• Coordinate internal and external meetings, agendas, materials, and follow-ups.
• Arrange travel and related logistics.
• Draft, proofread, and organize documents and presentations.
• Handle confidential information with discretion and professionalism.
• Support HR/admin processes including onboarding and personnel records.

Skills

Organizational excellence

Calendar management

Communication skills

Discretion & confidentiality

Google Workspace

Slack

Education

Bachelor's degree preferred

Tools

Google Workspace

Slack

Job description

The Larko Group in Chicago seeks an Executive Assistant & Office Operations Manager to keep the office running smoothly while supporting leadership and people processes. This hands-on, multifaceted role blends executive support, office operations, and HR administration.

You’ll anticipate needs, manage calendars, arrange travel, coordinate with vendors, track expenses, and maintain confidential information with discretion and professionalism in a fast-paced environment.