Executive Assistant and Office Manager

Basecamp Research; Boston (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Basecamp Research is seeking a highly capable Executive Assistant and Office Manager to join our Boston team, supporting our C-suite, including the Chief Scientific Officer and Chief Business Officer. This role reports to the Chief Business Officer and is in-office for a fast-paced startup.

You will partner with leadership to keep calendars, coordinate travel, plan events, manage day-to-day office operations, and collaborate with teams in the US and UK to scale executive support and partnerships.

Qualifications

• 5+ years in executive partnering or similar role in tech/biotech.
• Experience supporting executives with complex calendars and global scheduling.
• Hands-on event planning and logistics experience.
• Excellent written and verbal communication; highly organized and proactive.

Responsibilities

• Own complex, high-volume calendars for senior leadership across time zones.
• Arrange domestic and international travel and expense processes.
• Manage end-to-end meetings and team events, book venues, agendas.
• Identify opportunities to streamline recurring processes.
• Collaborate with People and Operations teams across locations.
• Support BD due diligence, maintain CRM and partnership materials.

Skills

Executive support

Calendar management

Travel logistics

Event planning

Cross-functional partnership

CRM management

Communication skills

Tools

CRM systems

Job description

About us

Basecamp Research is building frontier AI for therapeutic design. We believe the future of medicine lies in reprogramming the body to repair itself, and we design the models and the medicines to teach it how.

Our EDEN models are trained on BaseData, the world's largest proprietary genomic dataset, with over 10B genes collected through partnerships in more than 30 countries across all seven continents. This gives our AI models access to genetic diversity that doesn't exist in public databases, and enables EDEN to design cell and gene therapies, enzymes, and peptides directly from information about a disease. Our pipeline of EDEN-designed therapeutics, beginning with in vivo cell therapy, is advancing towards clinical development.

In September 2026 we closed an oversubscribed $140M Series C led by S32, with participation from NVIDIA, Anthropic's Anthology Fund, Catalio, European Tech Collective, Firebrand River Capital, King Philanthropies, NATO Innovation Fund, NVentures (NVIDIA's venture arm), Redalpine, Rockefeller Foundation, Singular, Sovereign AI and True Ventures. We have offices and labs in London and Boston, we partner with biopharma companies and academic institutions worldwide, and our work has been recognised by Fast Company's Top 10 Most Innovative Companies in Biotech, the FT-backed Sifted AI100 list of Europe's leading AI startups as well as Barclays Eagle Labs Ones to watch, AI100.

At Basecamp Research, we pride ourselves on being a lean collaborative and global team with extremely specialist and unique skills. Our biologists, engineers, ML scientists and field explorers are united by a sense of adventure and the belief that AI, biology and data, will result in new medicines for patients who have few options today.

The Role

We are seeking a highly capable and proactive Executive Assistant and Office Manager to join our Boston team, supporting our C-suite executives in particular the Chief Scientific Officer and Chief Business Officer. This role reports to the Chief Business Officer, with a dotted line to the VP of People. This is a hands-on, in-office role for someone who thrives in a fast-paced startup environment.

You will be providing seamless business partnering to ensure leadership team members are executing on driving the company forwards. You will be an integral part of the Boston team's culture: planning team events, managing day-to-day partnership guests, and working closely with our Business Development team, People team and cross-functional partners in both the US and UK, helping shape how executive support, events, and office operations scale as we grow.

Key Responsibilities

• Executive Calendar Management: Own complex, high-volume calendars for senior leadership, coordinating meetings across multiple time zones with speed, accuracy and discretion.
• Travel & Logistics: Arrange domestic and international travel, itineraries, and expense processes for executives, anticipating conflicts and resolving them proactively.
• Meetings & Events Planning: Manage end-to-end meeting and team event support, sourcing and booking world class venues for socials and offsites, as well as owning logistics and agendas.
• Process Management: Identify opportunities to streamline recurring processes and take on ad hoc projects as the Boston team scales.
• Cross-Functional Partnership: Collaborate closely with the People and Operations team and counterparts in the UK office to ensure consistency and alignment across locations and teams.
• Administrative Partnering: Support BD team on diligence processes with pharma partners, managing communication back-and-forth, tracking follow-ups, and keeping materials organized ensuring speed of comms and processes. Own maintenance and updates of CRM systems, ensuring BD and partnership data stays current and accessible.

Required Skills and Experience

• Experience: 5+ years of experience in executive partnering, or a similar role within a tech-focused, AI or biotech organization. You have a track record of coordinating complex projects and improving operational processes across multiple teams.
• Experience working in a scaling startup environment - fast-paced, ambiguous, and prone to changing priorities and directions. You are genuinely energized by that pace
• Proven experience supporting executives or senior leadership, including complex calendar management and global scheduling across time zones and busy schedules. You have a track record of keeping all stakeholders informed and aligned.
• Hands-on event planning and logistics experience, you are comfortable running a leadership offsite or a team event from concept to cleanup.
• Responsive and flexible. Quick to react, follow up, and adapt as things shift throughout the day.
• Excellent written and verbal communication skills, with sound judgement and discretion
• Highly organized, detail-oriented, and proactive - you solve problems before they become someone else's problem
• Genuine curiosity about the science happeni