Executive Assistant & Office Operations Lead

AEVEX; Washington; On-site; USD 119,000 - 138,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental, Vision insurance

Disability and Life insurance

Professional development funds

Employee Assistance Program

Job summary

AEVEX in Washington, DC is seeking a Sr. Executive Assistant to provide high-level administrative support to the Executive Team.

You will manage complex calendars, coordinate communications, schedule meetings and events, arrange travel, and safeguard confidential information to keep the office running smoothly. In addition to executive support, you will serve as Office Manager, overseeing daily operations, front desk, deliveries, vendor coordination, and facility matters, while upholding AEVEX’s

Qualifications

• 10+ years’ experience reporting directly to senior management, including calendar coordination and travel coordination.
• Ability to obtain/maintain Secret DoD clearance; U.S. Citizenship required.
• Proficient in MS Office Suite, Teams and Zoom.
• Strong organizational and communication skills; multitask in a fast-paced environment.
• Experience in aerospace and defense is preferred.

Responsibilities

• Maintain executive calendars by planning and scheduling meetings, conferences, and travel itineraries.
• Organize meetings with agendas, prep materials, minutes, and follow-up on actions.
• Run front desk and office operations; handle mail, supplies, security, and vendor coordination.
• Coordinate executive communications, handle calls and emails, and interface with partners.
• Support executives in upcoming commitments and prepare expense reports.
• Prepare, proofread, edit internal/external corporate documents using MS Office.
• Maintain filing systems and uphold confidentiality; support cross-functional projects.
• Travel as needed to support meetings and events; ensure professional conduct.
• Maintain office organization and operational efficiency; manage safety and security protocols.
• Demonstrate alignment with AEVEX cultural values and department goals.

Skills

Executive support

Calendar management

Communication skills

Confidential handling

Analytical skills

Travel coordination

Multi-tasking

Education

Associates degree in Business Administration, Communications or related field

Bachelor's Degree preferred

Tools

MS Office Suite

Project management platforms

Microsoft Teams

Zoom

Job description

AEVEX in Washington, DC is seeking a Sr. Executive Assistant to provide high-level administrative support to the Executive Team.

You will manage complex calendars, coordinate communications, schedule meetings and events, arrange travel, and safeguard confidential information to keep the office running smoothly. In addition to executive support, you will serve as Office Manager, overseeing daily operations, front desk, deliveries, vendor coordination, and facility matters, while upholding AEVEX’s