Senior Executive Assistant

AEVEX; Washington; On-site; USD 119,000 - 138,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental, Vision insurance

Disability and Life insurance

Professional development funds

Employee Assistance Program

Job summary

AEVEX in Washington, DC is seeking a Sr. Executive Assistant to provide high-level administrative support to the Executive Team.

You will manage complex calendars, coordinate communications, schedule meetings and events, arrange travel, and safeguard confidential information to keep the office running smoothly. In addition to executive support, you will serve as Office Manager, overseeing daily operations, front desk, deliveries, vendor coordination, and facility matters, while upholding AEVEX’s

Qualifications

• 10+ years’ experience reporting directly to senior management, including calendar coordination and travel coordination.
• Ability to obtain/maintain Secret DoD clearance; U.S. Citizenship required.
• Proficient in MS Office Suite, Teams and Zoom.
• Strong organizational and communication skills; multitask in a fast-paced environment.
• Experience in aerospace and defense is preferred.

Responsibilities

• Maintain executive calendars by planning and scheduling meetings, conferences, and travel itineraries.
• Organize meetings with agendas, prep materials, minutes, and follow-up on actions.
• Run front desk and office operations; handle mail, supplies, security, and vendor coordination.
• Coordinate executive communications, handle calls and emails, and interface with partners.
• Support executives in upcoming commitments and prepare expense reports.
• Prepare, proofread, edit internal/external corporate documents using MS Office.
• Maintain filing systems and uphold confidentiality; support cross-functional projects.
• Travel as needed to support meetings and events; ensure professional conduct.
• Maintain office organization and operational efficiency; manage safety and security protocols.
• Demonstrate alignment with AEVEX cultural values and department goals.

Skills

Executive support

Calendar management

Communication skills

Confidential handling

Analytical skills

Travel coordination

Multi-tasking

Education

Associates degree in Business Administration, Communications or related field

Bachelor's Degree preferred

Tools

MS Office Suite

Project management platforms

Microsoft Teams

Zoom

Job description

Washington, District of Columbia, United States

Jul 31, 2026

$119,000 - $137,700/year

As the Sr. Executive Assistant , you will provide high-level administrative support to the members of the AEVEX Executive Team. You will be responsible for managing executive schedules, coordinating communications, scheduling and planning meetings and events, making travel arrangements, handling confidential information, and other administrative tasks that ensure smooth and efficient operations at the executive level. Additionally, you will serve as the Office Manager, overseeing the day-to-day operations of the office, including receiving deliveries, coordinating building and facility-related matters, and ensuring the office remains organized, efficient, and well-supported.

Essential Functions

• Maintain appointment schedules for the executives by planning and scheduling meetings, conferences, teleconferences, and travel itineraries.
• Organize and prepare for meetings including drafting agendas, preparing required materials, documents, and/or presentations, taking and distributing minutes, and tracking and following up on action items
• Complete the essential functions of running the front desk and office, including but not limited to, handling incoming/outgoing mail and packages, maintain office supplies inventory and place orders as needed, work with security to maintain our security protocols for visitors, coordinate with vendors as needed
• Coordinate executive communications including taking calls, responding to emails and interfacing with partners to include monthly Board meetings
• Support executive members in being aware of and prepared for upcoming commitments and responsibilities
• Prepare, submit and track expense reports for executives
• Prepare, proofread, edit and revise internal and external corporate documents for team members and partners using MS Office including Word, Excel, PowerPoint and Outlook
• Maintain an organized and efficient filing system of paper and electronic documents Develop and sustain a level of professionalism among staff and partners and uphold a strict level of confidentiality
• Assist with special projects and cross-functional team coordination as requested by executive team member
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Security Clearance -No clearance required for the role but the candidate should have the ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
• Proficient in using modern productivity tools and software, including MS Office Suite, project management platforms, and conferencing tools like Microsoft Teams and Zoom.
• Strong analytical skills with the ability to perform financial analysis, create reports, and identify operational efficiencies.
• Ability to adapt to changing priorities, anticipate needs, take initiative, and react calmly, quickly and professionally.
• Excellent written and verbal communication skills.
• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Ability to occasionally travel to support meetings and events
• Strong interpersonal skills and ability to build relationships cross-functionally.
• Ability to work autonomously with a strong work ethic and handle sensitive and/or confidential information with integrity and discretion.
• Full comprehension of office management systems and procedures.

Education / Certifications

• Associates degree in Business Administration, Communications or related field required
• Bachelor's Degree preferred.
• Additional years of relevant experience may substitute for formal education.

Experience

• 10+ years’ experience reporting directly to senior management, to include calendar coordination and management, travel coordination, and task and assignment prioritization based on corporate guidance.
• Experience scheduling travel arrangements for management
• Experience in aerospace and defense preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: Frequently required to sit, and to reach to use computers and other office equipment For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

The Company provides a reasonable range of compensation. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific location. The range of starting pay for this position is for the listed location only.

Salary Range

$119,000—$137,700 USD

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

AEVEX Aerospace delivers innovative aviation and technology solutions, specializing in unmanned systems, munitions, and advanced engineering to support U.S. and allied security objectives.

Aviation and Aerospace Component Manufacturing Transportation Equipment Manufacturing Manufacturing