Executive Assistant & Office Operations Lead

Tempo Innovations; San Diego (CA); On-site; USD 68,000 - 82,000; Full time

Job summary

Tempo Innovations in San Diego is seeking an Executive Assistant and Office Administrator to support the leadership team and run day-to-day operations across the office. You will manage complex travel, calendar coordination, board/investor logistics, and front desk duties, shaping a professional front for investors, candidates, and guests.

This vital role requires 3+ years in a startup or technical environment, a Bachelor’s degree preferred, and strong Google Workspace, MS Office, and Slack

Qualifications

• 3+ years of experience as an executive assistant or in a senior administrative role, preferably within a startup or technical environment.
• Demonstrated experience managing executive calendars and coordinating complex domestic and international travel.
• Proven ability to manage a busy front desk while staying focused on detailed administrative work.
• Sound judgment and consistent discretion when handling confidential information.
• Strong organizational skills with high attention to detail across scheduling, inventory management, and office upkeep.
• Excellent verbal and written communication skills, with the ability to interact professionally with investors, board members, and staff.

Responsibilities

• Provide direct administrative support to the leadership team, including managing calendars, proactively scheduling internal and external meetings, and resolving scheduling conflicts with sound judgment on priorities.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Support board and investor logistics, including meeting preparation, materials coordination, and visitor arrangements.
• Handle sensitive and confidential information with consistent discretion.
• Coordinate meeting logistics, including physical and virtual room booking and required technology.
• Serve as the primary point of contact for all visitors and deliveries, maintaining a professional, organized, and welcoming reception area and directing guests to the appropriate host.
• Own the ordering and coordination of catering for office lunches, team events, board meetings, and daily executive meal orders.
• Manage mailroom duties, receiving and sending G&A-related mail and packages.

Skills

Calendar management

Travel coordination

Front desk management

Communication

Organizational skills

Education

Bachelor’s degree preferred

Tools

Google Workspace

Microsoft Office

Slack

Job description

Tempo Innovations in San Diego is seeking an Executive Assistant and Office Administrator to support the leadership team and run day-to-day operations across the office. You will manage complex travel, calendar coordination, board/investor logistics, and front desk duties, shaping a professional front for investors, candidates, and guests.

This vital role requires 3+ years in a startup or technical environment, a Bachelor’s degree preferred, and strong Google Workspace, MS Office, and Slack