Executive Assistant & Office Operations Lead

mTrade; Oxford (MS); On-site; USD 42,000 - 68,000; Full time

Job summary

mTrade in Oxford, MS is seeking an Executive Assistant to the Chief Operating Officer who will also serve as Office Manager at the headquarters. The role covers daily office operations, guest reception, vendor coordination, and event support.

The ideal candidate demonstrates strong communication, proactive organization, and the ability to manage multiple tasks with integrity in a fast-paced software environment.

Qualifications

• Excellent communication skills, both verbal and written, with ability to respond accurately to executive guidance.
• Ability to anticipate needs and think several steps ahead for executives.
• Strong strategic thinking in a fast-paced environment and drive for high-quality results.

Responsibilities

• Handle daily office operations and oversee reception and visitor management.
• Restock and organize common areas and office supplies; coordinate vendor relations and deliveries.
• Coordinate maintenance, janitorial, and building services; track service needs and initiate corrective actions.
• Manage meeting rooms, catering, and event logistics; ensure spaces are reset after use.
• Take and distribute meeting minutes when requested; support travel and itinerary planning.
• Process vendor paperwork (W-9s), collect invoices, and assist with expense documentation.

Skills

Communication & Organization

Resourcefulness

Critical thinking

High performer

Education

Bachelor's degree in Business Administration

Job description

mTrade in Oxford, MS is seeking an Executive Assistant to the Chief Operating Officer who will also serve as Office Manager at the headquarters. The role covers daily office operations, guest reception, vendor coordination, and event support.

The ideal candidate demonstrates strong communication, proactive organization, and the ability to manage multiple tasks with integrity in a fast-paced software environment.