Executive Assistant & Office Operations Leader

mTrade, LLC.; Oxford, Northern (MS, KY); Hybrid; USD 35,000 - 60,000; Full time

Job summary

mTrade, LLC. in Oxford, MS seeks an Executive Assistant to the Chief Operating Officer and Office Manager for the company’s headquarters. The role supports daily operations, scheduling, and vendor coordination in a dynamic software environment.

Ideal candidates communicate clearly, organize efficiently, and handle multiple tasks with integrity. Office coordination includes meetings, travel, and facility upkeep in a fast-paced setting.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Excellent proactive verbal and written communication with executives.
• Ability to manage multiple tasks simultaneously and with discretion.

Responsibilities

• Daily Office Operations: restock and organize supplies and stock rooms.
• Reception and visitor management: greet guests and direct them to the right person.
• Facilities & maintenance: coordinate vendor visits and track service needs.
• Office supplies & pantry: monitor levels and reorder items as needed.
• Meeting & workspace support: set up rooms, coordinate catering, and prep materials.
• Vendor coordination & expense docs: file receipts and forward invoices to accounting.
• Travel, reservations & logistics: arrange flights, hotels, and transportation.

Skills

Communication & Organization

Resourcefulness

Critical thinker

High performer

Education

Bachelor's in Business Administration

Job description

mTrade, LLC. in Oxford, MS seeks an Executive Assistant to the Chief Operating Officer and Office Manager for the company’s headquarters. The role supports daily operations, scheduling, and vendor coordination in a dynamic software environment.

Ideal candidates communicate clearly, organize efficiently, and handle multiple tasks with integrity. Office coordination includes meetings, travel, and facility upkeep in a fast-paced setting.