Executive Assistant & Office Operations Lead

Jobtailor; Burlington (MA); On-site; USD 50,000 - 60,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional to provide essential support across the organization. The role encompasses document creation, data entry, mail handling, and routine reporting, while coordinating the department's activities and budget.

You will assist executives, participate in committee meetings, and manage scheduling and project execution with accuracy and discretion. A strong English proficiency and proficiency in Microsoft Office are required.

Qualifications

• Associate's Degree and 5 years of progressively responsible secretarial/administrative experience, or Bachelor's Degree and 3 years of such experience.
• Ability to manage multiple tasks and prioritize per criteria and protocols.
• Strong organizational and communication skills in English, both verbal and written.
• Proficient with Microsoft Office including Outlook, Excel, and PowerPoint.
• Excellent proofreading and message-taking skills in English.
• Ability to work under pressure with changing deadlines and adapt to change.
• Ability to visualize the big picture with minimal supervision.

Responsibilities

• Provides administrative and business support to the organization to achieve operational goals.
• Produces documents, data entry, records, mail handling, routine reports, and file management.
• Serves as office coordinator for the department and manages the departmental budget.
• Relieves executive of complex details and advanced administrative duties.
• Attends meetings of committees/boards and communicates with high-level executives and officials.
• Coordinates scheduling, meeting coordination, and project implementation.

Skills

Multitasking

Communication

English writing

Verbal communication

Organizational skills

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office

Job description

Jobtailor is seeking an experienced administrative professional to provide essential support across the organization. The role encompasses document creation, data entry, mail handling, and routine reporting, while coordinating the department's activities and budget.

You will assist executives, participate in committee meetings, and manage scheduling and project execution with accuracy and discretion. A strong English proficiency and proficiency in Microsoft Office are required.