Executive Assistant & Office Operations Lead

City of Glendale, CA; Glendale (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Glendale, CA is seeking a mid-management administrative professional to provide high-level support to executive staff and serve as office manager. The role emphasizes exceptional customer service, meeting coordination, travel arrangements, and front desk management.

Key duties include maintaining calendars, coordinating travel, supporting events, handling mail and communications, and preparing letters, memos, and reports for department leadership.

Qualifications

• Experience providing administrative support to executive staff and managing office operations.

Responsibilities

• Plan, schedule, and organize meetings.
• Make and organize travel accommodations.
• Manage front counter and reception areas; staff front counter.
• Maintain calendar of appointments and travel itineraries.
• Support special events with attendee information and coordination.
• Handle office mail, prepare materials for mailing.

Skills

Customer service

Meetings coordination

Travel arrangements

Front desk management

Calendar management

Event coordination

Mail handling

Written communication

Tools

MS Office

Job description

City of Glendale, CA is seeking a mid-management administrative professional to provide high-level support to executive staff and serve as office manager. The role emphasizes exceptional customer service, meeting coordination, travel arrangements, and front desk management.

Key duties include maintaining calendars, coordinating travel, supporting events, handling mail and communications, and preparing letters, memos, and reports for department leadership.