Senior Executive Assistant & Office Operations Lead

Vanir; Los Angeles (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Competitive salary

Job summary

Vanir is seeking an Executive Assistant / Office Manager to support two Area Managers and senior leadership in the Glendale office, managing calendars, travel, reports, and confidential communications. This role oversees office operations, onboarding, invoicing support, CRM data, vendor coordination, and planning leadership meetings and events in a fast-paced, collaborative environment.

Bachelor’s degree plus 5+ years of executive support required; benefits include comprehensive health coverage

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or related field.
• Minimum five (5) years of executive-level administrative experience supporting senior leadership.
• Experience supporting multiple executives in a fast-paced environment, incl. calendar management, travel coordination, meeting planning, and preparation of business documents.

Responsibilities

• Manage complex executive calendars, schedule meetings, and coordinate travel with minimal supervision.
• Prepare, edit, and distribute correspondence, reports, and presentations with confidentiality.
• Coordinate internal and external meetings, travel, and leadership events across multiple time zones.
• Oversee office operations, onboarding, vendor coordination, and document management.
• Support invoicing, CRM data maintenance, and basic business development activities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor's degree

5+ years executive support

Tools

Microsoft Office

SharePoint

Adobe Acrobat Pro

DocuSign

Smartsheet

Deltek

Job description

Vanir is seeking an Executive Assistant / Office Manager to support two Area Managers and senior leadership in the Glendale office, managing calendars, travel, reports, and confidential communications. This role oversees office operations, onboarding, invoicing support, CRM data, vendor coordination, and planning leadership meetings and events in a fast-paced, collaborative environment.

Bachelor’s degree plus 5+ years of executive support required; benefits include comprehensive health coverage