Executive Assistant & Office Operations Lead

MRK Property Management LLC; Collingswood (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

401(k) matching

Paid time off

Life & AD&D insurance

Disability coverage

Employee Assistance Program

Job summary

MRK Property Management LLC in Collingswood, NJ is seeking an Executive Assistant / Office Administrator to provide high-level administrative and operational support to the President. You will manage calendars, travel, communications, and day-to-day office operations in a fast-paced, service-oriented environment.

The ideal candidate is proactive, highly organized, discreet, and capable of balancing executive support with broader office duties while upholding our values and maintaining

Qualifications

• Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred.
• Minimum of 5 years of experience in executive support or senior administrative role, preferably in property management or related industries.
• Demonstrated experience supporting a senior executive in a fast-paced business environment.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines with poise.
• Strong written and verbal communication skills with presentation support capabilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Discretion and professionalism handling confidential matters.
• Ability to work independently and take initiative with minimal supervision.

Responsibilities

• Manage the President’s calendar, scheduling priorities, travel arrangements, and meeting logistics.
• Coordinate internal and external meetings, prepare agendas, and track follow-up actions.
• Draft letters, emails, presentations, and reports in the President’s voice.
• Maintain organized files and correspondence for executive and company matters.
• Prepare and submit expense reports and track approvals and invoices.
• Provide back-up for day-to-day office administration and vendor communications.
• Support annual certifications and updates for state licensing requirements (NJ).
• Coordinate with Marketing on team recognitions and events, including company conferences.

Skills

Organizational skills

Written & verbal communication

Independent work

Discretion

Multitasking & prioritization

Proactive mindset

Executive support experience

Education

Bachelor’s degree in Business Administration, Communications, Office Management, or related field

Tools

Microsoft Office

Outlook

Yardi Voyager

AI tools for efficiency

Job description

MRK Property Management LLC in Collingswood, NJ is seeking an Executive Assistant / Office Administrator to provide high-level administrative and operational support to the President. You will manage calendars, travel, communications, and day-to-day office operations in a fast-paced, service-oriented environment.

The ideal candidate is proactive, highly organized, discreet, and capable of balancing executive support with broader office duties while upholding our values and maintaining