Executive Assistant & Office Operations Coordinator

Alaska Wildlife Conservation Center; Anchorage (AK); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

12 paid holidays

Annual sick leave

Paid time off (PTO)

403(b) retirement plan

Medical, dental, and vision insurance

Job summary

Alaska Wildlife Conservation Center is seeking an Administrative Assistant in Anchorage to report to the Executive Director. You will manage the main phone line and email inbox, record meeting minutes, support events, and assist departments including Retail, Admissions, Donations, and Education.

A flexible schedule and outdoor-wac conditions are part of the role. The position requires 1–2 years of admin experience, strong communication, and proficiency in MS Office; ability to work with the

Qualifications

• One to two years of previous administrative assistant or similar job experience is required.
• Ability to plan, coordinate and balance logistics of a dynamic environment.
• Must be able to type 60 words per minute.
• Proficient in Microsoft Office Suite; Teams, Word, Excel, Publisher, PowerPoint.
• Experience working with Adobe and Canva platforms.
• Experience with Teams file sharing and transcription abilities.
• Strong communication skills, both written and oral.
• Ability to compromise, listen, learn, understand and follow instructions and directions.
• Excellent Customer Service skills
• Ability to work directly with the public, providing information and assistance as needed
• Must be able to work outdoors in extreme wind, temperature, rain and winter conditions
• Must work flexible schedule including nights, weekends, and holidays as needed

Responsibilities

• Manage AWCC phone line and AWCC email inbox
• Prompt replies to email inquiries
• Assist with monitoring social media inquiries
• Forward to appropriate team members
• Serve as Manager On Duty (MOD) for emergencies and events
• Assist with AWCC events
• Support site tours for potential renters
• Board of Director Engagement and Coordination
• Coordinate meetings attendances and scheduling
• Set-up and break-down of quarterly board meetings; record minutes
• Coordinate logistics for monthly committee meetings; minutes upkeep
• Maintain the AWCC photo library
• Support Retail and Admissions; cash handling and POS
• Support donations, animal adoptions, and memberships
• Cover lunches during peak summer months
• Support Educational needs
• Cover step on guides during tours
• Coordinate weekly supply runs; maintain office efficiency
• Take meeting minutes for operations and board meetings
• Assist with other meeting minutes as assigned
• Handle expense reports
• Other duties as assigned

Skills

Typing 60 wpm

Strong communication

Customer service

Public interaction

Organizational skills

Tools

Microsoft Office Suite

Teams

Word

Excel

Publisher

PowerPoint

Adobe

Canva

Transcription tools

Job description

Alaska Wildlife Conservation Center is seeking an Administrative Assistant in Anchorage to report to the Executive Director. You will manage the main phone line and email inbox, record meeting minutes, support events, and assist departments including Retail, Admissions, Donations, and Education.

A flexible schedule and outdoor-wac conditions are part of the role. The position requires 1–2 years of admin experience, strong communication, and proficiency in MS Office; ability to work with the