Strategic Executive Assistant to the COO

4 C Medical Technologies; Maple Grove (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid Holidays

PTO

Maternity/Paternity leave

Job summary

4 C Medical Technologies seeks a Senior Administrative Assistant to partner with the COO and deliver high-level administrative support across the organization. You will anticipate needs, manage complex schedules, coordinate critical activities, and solve logistical challenges while supporting Clinical Operations leadership as needed.

The role requires sharp organization, discretion, and adaptability in a fast-paced environment with potential early or late hours and occasional travel up to 10%.

Qualifications

• High school diploma required; BA preferred in business-related field.
• 5+ years of progressive admin or executive support experience.
• Experience managing complex calendars and travel for executives.
• Experience handling confidential information with discretion.
• Proficiency with MS Office suite and Teams.

Responsibilities

• Manage COO's complex calendar across time zones and meetings.
• Coordinate domestic and international travel and itineraries.
• Prepare and edit executive communications and materials.
• Track action items and ensure follow-up with stakeholders.
• Provide support for operational projects and events as needed.

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Discretion & confidentiality

Communication

Education

High school diploma

Bachelor's degree in Business Administration or related field

Job description

4 C Medical Technologies seeks a Senior Administrative Assistant to partner with the COO and deliver high-level administrative support across the organization. You will anticipate needs, manage complex schedules, coordinate critical activities, and solve logistical challenges while supporting Clinical Operations leadership as needed.

The role requires sharp organization, discretion, and adaptability in a fast-paced environment with potential early or late hours and occasional travel up to 10%.