Executive Assistant & Office Manager to CEO/CFO | SF

Andromeda; San Francisco (CA); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Equity

Paid time off

Job summary

Andromeda in San Francisco seeks an experienced Executive Assistant and Office Manager to support the CEO and CFO/COO, shaping daily operations and office culture. The role is split roughly 60% EA and 40% office management, reporting to the CFO/COO, with a meaningful impact on schedules, logistics, and company morale.

You will be pivotal in coordinating calendars, travel, and vendor relations, while also building a vibrant in-office environment and embracing AI-enabled productivity tools to

Qualifications

• Experience: 3+ years in an EA, Office Manager, or similar role.
• Tech savvy with Google Workspace, Calendly, Ramp.
• Startup mindset with can-do attitude and ability to build processes from scratch.
• High energy and ability to energize the office and culture.
• Excellent verbal and written communication with discretion.
• Location: onsite 5 days a week in San Francisco.

Responsibilities

• Executive Support: manage CEO calendar, act as primary contact for internal and external stakeholders, coordinate complex meetings and board meetings.
• Travel & expense: coordinate domestic and international travel and reconcile expenses.
• AI tools: leverage AI for meeting summaries, transcripts, and drafting correspondence.
• Office Management & Culture: maintain a polished office, plan team events, manage logistics and shipments, champion AI productivity tools.
• Growth scouting: assist leadership with scouting for future SF office space as needed.

Skills

Executive support

Calendar management

Communication

Discretion

Startup mindset

High energy

Tools

Google Workspace

Calendly

Ramp

Job description

Andromeda in San Francisco seeks an experienced Executive Assistant and Office Manager to support the CEO and CFO/COO, shaping daily operations and office culture. The role is split roughly 60% EA and 40% office management, reporting to the CFO/COO, with a meaningful impact on schedules, logistics, and company morale.

You will be pivotal in coordinating calendars, travel, and vendor relations, while also building a vibrant in-office environment and embracing AI-enabled productivity tools to