Executive Assistant & Office Lead to CEO/CFO | San Francisco

Andromeda Robotics; San Francisco (CA); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Equity

Paid time off

Job summary

Andromeda Robotics in San Francisco is hiring our first dedicated EA & Office Manager to support the CEO and CFO/COO, blending strategic calendar planning with culture-building in a fast-growing hardware startup.

You will own executive scheduling, coordinate multi-executive meetings, manage travel and expenses, and nurture office operations and team morale, while embracing AI tools to boost productivity.

Qualifications

• 3+ years of experience in an EA/Office Manager or similar role, preferably in a venture-backed tech or hardware startup.
• High proficiency with Google Workspace, Calendly, and Ramp (or similar expense tools).
• A fierce can-do attitude, thrives in ambiguity, and loves building processes from scratch.
• Energetic, positive presence in the office and strong team-building instincts.
• Exceptional verbal and written communication with discretion for confidential matters.

Responsibilities

• Executive Support (60%): manage the CEO's calendar, anticipate conflicts, coordinate internal and external meetings, support COO calendar, arrange travel and expense logistics, and leverage AI tools for summaries and drafting.
• Office Management & Culture (40%): maintain a pristine office, organize team events, manage shipments and hardware logistics, and champion AI-forward productivity in daily workflows.
• Growth/scouting (bonus): assist leadership in evaluating and planning future SF office space as the company scales.

Skills

Google Workspace proficiency

Calendly

Ramp (expense management)

Communication skills

Discretion

Startup mindset

Office energy

Tools

Ramp

Google Workspace

Calendly

Job description

Andromeda Robotics in San Francisco is hiring our first dedicated EA & Office Manager to support the CEO and CFO/COO, blending strategic calendar planning with culture-building in a fast-growing hardware startup.

You will own executive scheduling, coordinate multi-executive meetings, manage travel and expenses, and nurture office operations and team morale, while embracing AI tools to boost productivity.