Executive Assistant & Office Manager

Nolan Living; Leawood (KS); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

PTO & holidays

401(k) match

Health insurance

Health Savings Account

Career development

Job summary

Nolan Living is seeking an Executive Assistant & Office Manager to partner with our executive leadership, overseeing administrative support, financial coordination, and office operations across our Kansas City area offices.

The role emphasizes discretion, multi-tasking, and professional interaction with internal teams and external partners. A strong foundation in office management, bookkeeping basics, and Proficiency with Microsoft Office is expected.

Qualifications

• Experience supporting senior executives and managing confidential information.
• Strong organizational skills and attention to detail.
• Proactive, discreet, and able to handle multiple priorities.
• Excellent communication skills, both written and verbal.

Responsibilities

• Provide high-level administrative and personal support to executive leadership, including scheduling and document management.
• Handle expense processing, bill payments, and subscription management.
• Assist with financial reporting, QuickBooks entries, and month/quarter/annual closes.
• Coordinate tax documentation, audit support, and annual filings.
• Manage front desk and office operations, greet visitors, and maintain a welcoming environment.
• Maintain office organization, supplies, and vendor relations.
• Coordinate meetings, conferences, and company events.
• Review and route important documents to stakeholders.

Skills

Discretion

Executive support

Financial coordination

Microsoft Office

QuickBooks

Bilingual English/Spanish

Education

High school diploma

Bachelor's degree preferred

Tools

QuickBooks

Concur

Microsoft Office

Job description

The Executive Assistant & Office Manager is a trusted partner to executive leadership, responsible for both high-level administrative support and the seamless operation of the office. This role combines executive assistance, financial coordination, and operational oversight to ensure efficiency, organization, and a professional environment across the business. With a proactive and highly discreet approach, this individual enables leadership to focus on strategic priorities while maintaining structure across day-to-day operations.

Who We Are:

With over 30 years of experience, 6,300 units and 26 properties across the Midwest and Texas, Nolan Living is known for excellence, integrity, and heart. Our 200+ team members are passionate about delivering exceptional living experiences—and we’re looking for someone like you to help us continue that legacy.

What You\'ll Love About This Role:

• Competitive pay with opportunities for advancement
• Generous PTO and up to 15 paid holidays
• 401(k) with company match
• Health, dental, and vision insurance
• Health Savings Account with company match
• Ongoing training and career development

What You\'ll Do:

• Provide high-level administrative and personal support to executive leadership, including managing schedules, coordinating priorities, organizing documents, and overseeing confidential business information with discretion
• Manage executive administrative tasks such as expense processing, credit card and account reconciliations, bill payments, and coordination of subscriptions, services, and personal obligations
• Support financial and operational processes by maintaining and reconciling accounts and credit cards, assisting with QuickBooks entries, and preparing financial reports and documentation on a monthly, quarterly, and annual basis
• Coordinate tax preparation and financial compliance processes by collecting, organizing, and submitting documentation to accountants, and assisting with audit support, and annual filings
• Manage front desk and office operations, including receiving mail, signing for packages, greeting visitors and vendors, and creating a professional and welcoming office environment
• Maintain organization, cleanliness, and functionality of office and shared spaces, including managing supplies, vendor services, and communication with building management
• Coordinate logistics for meetings, executive schedules, company events, and team gatherings, including quarterly meetings and annual conferences
• Receive, review, and route important documents such as tax notices, insurance materials, and financial statements to appropriate internal or external stakeholders
• Maintain spreadsheets, tracking tools, and reporting systems for financial activity, distributions, charitable contributions, and operational data
• Support additional operational needs, including assisting with licensing, credit applications, new account setup, and special projects as they arise
• Provide general administrative and cross-functional support to ensure smooth day-to-day business operations across the organization

What You\'ll Bring:

• Unimpeachable integrity, serving as a trusted steward of information and fostering a culture of accountability, transparency, and professionalism across the organization.
• Proven experience supporting senior executives, office operations or a similar high-responsibility administrative role.
• Strong organizational and time management skills with exceptional attention to detail
• Ability to manage multiple priorities and work independently in a fast-paced, dynamic environment.
• Strong communication skills, both written and verbal, with the ability to interact effectively across all levels of the organization.
• Financial and administrative acumen, including experience in expense management, reconciliations, or bookkeeping (QuickBooks, Concur)
• Proficient in Microsoft Office and other business systems
• Proactive, resourceful, and solution-oriented mindset
• High school diploma required, bachelor's degree preferred.
• Experience in real estate, finance, or multi-entity business environment is a plus.
• Work is performed in a professional, in- office environment.
• Background check, Driver’s License and E-Verify required.
• Bilingual proficiency in English and Spanish would be a plus.

· Nolan Living is proud to be an Equal Opportunity Employer

Office Manager will report to the VP, People & Talent