Executive Assistant & Office Manager (GMP Site)

Ardena; New Jersey; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Flexible working arrangements

International environment

Professional development

WE CARE values

Job summary

Ardena in Somerset, NJ, seeks an Executive Assistant/Office Manager to provide high-level support to the General Manager and senior leaders. You will manage complex calendars, coordinate travel, prepare agendas, and track actions in a GMP-regulated environment.

The ideal candidate has an associate degree, 5+ years of executive support experience, and discretion with confidential information. Notary certification is required or obtainable.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Minimum of 5 years of progressive executive administrative, office management, HR, operations, or senior executive support experience, preferably in a fast-paced, regulated environment.
• Experience supporting senior leaders, preparing meeting agendas and minutes, tracking action items, coordinating events, and managing confidential information is required.
• Notary Public certification required or ability to obtain within a reasonable timeframe.

Responsibilities

• Provide high-level executive administrative and operational support to the General Manager, Chief People Officer, Head of Global CDMO, HR Director, and site leadership.
• Attend SLT and other executive-level meetings; prepare agendas, materials, minutes, and action items; ensure timely follow-up.
• Serve as a liaison for leadership communications and maintain confidentiality, discretion, and professionalism.
• Act as front-line contact for visitors; coordinate access and visitor badges with Security.
• Maintain confidential files, records, leadership materials, and sensitive business documents with discretion and proper document control.
• Provide general administrative support across site functions including Program Management, Supply Chain, and EHS.

Skills

Executive admin

Calendar management

Travel coordination

Meeting minutes

Confidentiality

Stakeholder communication

HR coordination

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Teams

SharePoint

Job description

Ardena in Somerset, NJ, seeks an Executive Assistant/Office Manager to provide high-level support to the General Manager and senior leaders. You will manage complex calendars, coordinate travel, prepare agendas, and track actions in a GMP-regulated environment.

The ideal candidate has an associate degree, 5+ years of executive support experience, and discretion with confidential information. Notary certification is required or obtainable.