Executive Assistant & Office Manager — Pharma Operations

Ardena; Franklin Township (NJ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Flexible working arrangements

Paid annual leave

Professional development

International environment

Job summary

Ardena is seeking an Executive Assistant/Office Manager for the Somerset, US site. You will provide high-level administrative and operational support to senior leadership, manage calendars, travel, and confidential communications, and coordinate SLT meetings and events.

Ideal candidates have 5+ years in executive support, strong MS Office skills, experience handling confidential HR-related information, and a Notary Public certification or ability to obtain one.

Qualifications

• Minimum 5 years of progressive executive administrative, office management, HR, operations, or senior executive support experience.
• Experience supporting senior leaders, preparing meeting agendas/minutes, and managing confidential information is required.
• Notary Public certification required or ability to obtain within a reasonable timeframe.
• Associate degree is required; a bachelor’s degree is preferred.

Responsibilities

• Provide high-level administrative and operational support to the General Manager and site leadership, including calendar management, travel, and expense processing.
• Attend SLT meetings, prepare agendas/materials, capture minutes, track actions, and ensure timely follow-up.
• Serve as liaison for leadership communications with HR, employees, and cross-functional partners while maintaining confidentiality.
• Coordinate front-desk visitor access and maintain confidential files and leadership materials.
• Support site functions including Program Management, Supply Chain, and EHS with data entry and logistics.
• Lead site events, leadership meetings, and employee engagement activities in partnership with Marketing and HR.

Skills

Executive administration

Discretion

Communication

Microsoft Office

Project coordination

Education

Associate degree

Bachelor's degree preferred

Notary Public certification

Tools

Microsoft Office Suite

SharePoint

Job description

Ardena is seeking an Executive Assistant/Office Manager for the Somerset, US site. You will provide high-level administrative and operational support to senior leadership, manage calendars, travel, and confidential communications, and coordinate SLT meetings and events.

Ideal candidates have 5+ years in executive support, strong MS Office skills, experience handling confidential HR-related information, and a Notary Public certification or ability to obtain one.