Executive Assistant & Office Manager — Global Pharma Ops

Ardena Careers; New Jersey; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Flexible working arrangements

International environment

Job summary

Ardena is seeking an Executive Assistant/Office Manager to support the Somerset site in New Jersey. This role provides high-level executive and administrative support to the General Manager and senior leaders in a GMP-regulated environment, coordinating meetings, travel, and confidential communications.

The successful candidate will manage calendars, prepare minutes, oversee records, and act as a professional liaison across HR, operations, and site functions, with a strong emphasis on discretion

Qualifications

• 5+ years of progressive executive administrative, office management, HR, operations, or senior executive support experience.
• Notary Public certification required or ability to obtain within a reasonable timeframe.

Responsibilities

• Provide high-level executive administrative support to the General Manager, Chief People Officer, Head of Global CDMO, HR Director, and site leadership.
• Attend SLT meetings, prepare agendas/minutes, capture decisions, and ensure timely follow-up with owners.
• Serve as a trusted liaison for leadership communications with discretion and professionalism.
• Coordinate visitor access, security coordination, and front-line reception for guests.
• Maintain confidential files, records, and leadership materials with strict discretion.
• Support site operations, program management, and cross-functional activities as needed.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Confidentiality

Stakeholder management

Education

Associate degree

Bachelor's degree in business/HR/communications

Tools

MS Office

Job description

Ardena is seeking an Executive Assistant/Office Manager to support the Somerset site in New Jersey. This role provides high-level executive and administrative support to the General Manager and senior leaders in a GMP-regulated environment, coordinating meetings, travel, and confidential communications.

The successful candidate will manage calendars, prepare minutes, oversee records, and act as a professional liaison across HR, operations, and site functions, with a strong emphasis on discretion