Executive Assistant & Office Manager for FinTech Startup

Paytm; United States; On-site; USD 43,000 - 63,000; Full time

Job summary

Paytm Europe is seeking an organized Office Administrator & Executive Assistant to support the CEO and keep our Luxembourg operations running smoothly. The role blends high‑level scheduling with hands‑on office management, procurement and day‑to‑day administration for a growing fintech team.

You will coordinate meetings and travel, manage suppliers and invoices, onboard new staff, and help build scalable processes across Paytm Europe and the wider Paytm group.

Qualifications

• Experience in office administration or executive support.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Comfortable managing multiple priorities and deadlines.
• Confident with Microsoft Office and digital productivity tools.
• Fluency in English; French is highly desirable.

Responsibilities

• Provide day-to-day administrative and PA support to the CEO.
• Coordinate meetings, travel and related arrangements.
• Support preparation and organisation of meetings and documents.
• Assist wider leadership with administrative requirements.
• Manage Luxembourg office day-to-day operations.
• Coordinate office supplies, equipment, facilities and services.
• Maintain records and administrative files.
• Serve as first point of contact for office matters.
• Support purchasing, quotations, suppliers and procurement templates.
• Track invoices, expenses and contracts.
• Coordinate onboarding of new employees and workplace needs.
• Organise internal and external meetings, events and visitors.
• Collaborate across Paytm Europe and broader Paytm group.
• Identify administrative problems and resolve them.

Skills

Organisational skills

Attention to detail

Written communication

Verbal communication

Multitasking

English fluency

French language desirable

Tools

Microsoft Office

Productivity tools

Job description

Paytm Europe is seeking an organized Office Administrator & Executive Assistant to support the CEO and keep our Luxembourg operations running smoothly. The role blends high‑level scheduling with hands‑on office management, procurement and day‑to‑day administration for a growing fintech team.

You will coordinate meetings and travel, manage suppliers and invoices, onboard new staff, and help build scalable processes across Paytm Europe and the wider Paytm group.