Executive Assistant & Personal Concierge

Fintech Company; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Fintech Company is seeking an experienced Executive Assistant to support our C-suite and multiple executives. This role focuses on high-visibility calendar and communications management, travel planning, and cross-functional coordination across internal teams and external partners.

You will prepare correspondence, organize meetings, take notes, and help create reports and presentations. The position also involves coordinating personal arrangements and ensuring discretion and professionalism in

Qualifications

• Extensive calendar management experience for executives.
• Ability to coordinate complex travel itineraries.
• Proven written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Experience supporting multiple executives is a plus.

Responsibilities

• Manage executive calendars, events & contacts while avoiding scheduling conflicts.
• Coordinate executive communications, take calls, respond to emails, and organize web conferences.
• Prepare letters, memos, reports and create visual presentations for internal/external use.
• Coordinate travel arrangements locally and internationally within policy.
• Liaise with staff, clients, vendors; handle meetings, minutes, and notes.
• Assist with personal real estate, residences, vehicles, and household tasks.

Skills

Calendar management

Travel coordination

Executive support

Communications

Note taking

Job description

Fintech Company is seeking an experienced Executive Assistant to support our C-suite and multiple executives. This role focuses on high-visibility calendar and communications management, travel planning, and cross-functional coordination across internal teams and external partners.

You will prepare correspondence, organize meetings, take notes, and help create reports and presentations. The position also involves coordinating personal arrangements and ensuring discretion and professionalism in