Executive Assistant & Office Manager — Accounting Firm

RON SUNSHINE ASSOCIATES LLC; Philadelphia (Philadelphia County); On-site; USD 52,000 - 78,000; Full time

Job summary

Ron Sunshine Associates LLC in Philadelphia's Olde Kensington area seeks an experienced Office Manager / Executive Assistant to provide high-level administrative support to partners and staff. This is a full-time, on-site role based in Olde Kensington, requiring attendance in the office five days per week.

This role is ideal for a highly organized administrative professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping an office running

Qualifications

• 5+ years of administrative or office management experience.
• Excellent written and verbal communication.
• Strong organizational and time management skills.
• Ability to work independently in a fast-paced office environment.
• Proficiency with Microsoft Office and ability to quickly learn new software.
• Comfort with tax-season workflows and client document coordination.

Responsibilities

• Provide administrative support to partners and staff, including filing, scanning, copying, document preparation, proofreading, and general office administration.
• Serve as the primary point of contact by answering and directing phone calls and managing incoming emails.
• Coordinate calendars, schedule meetings, and prepare meeting materials.
• Support partners, staff, and firm leadership with special projects and firm initiatives as assigned.
• Assist in managing day-to-day office operations and improving internal processes.
• Maintain the firm's tax return routing system and electronic filing procedures.
• Maintain organized digital client files and ensure documentation is complete.
• Work both independently and collaboratively to ensure deadlines are met.
• Manage client communications and follow up on outstanding documentation.
• Gather and organize client financial documents, including monthly bank and credit card statements.
• Coordinate engagement letters, invoices, and document collection.
• Assist with social media management and marketing initiatives as needed.

Skills

5+ years admin exp

Excellent communication

Organizational skills

Attention to detail

Independent worker

MS Office proficiency

On-site commitment

Tools

Microsoft Office Suite

QuickBooks Online

Job description

Ron Sunshine Associates LLC in Philadelphia's Olde Kensington area seeks an experienced Office Manager / Executive Assistant to provide high-level administrative support to partners and staff. This is a full-time, on-site role based in Olde Kensington, requiring attendance in the office five days per week.

This role is ideal for a highly organized administrative professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping an office running