On-Site Office Manager & Executive Assistant

Job Juncture; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Job Juncture in Philadelphia is seeking an Office Manager / Executive Assistant to support partners and staff in a fast-paced accounting firm. This full-time, on-site role in Olde Kensington requires five days in the office each week and a proactive, detail-oriented approach to keep the office running smoothly.

You will handle administrative and executive support, calendar coordination, client communications, and document management, with exposure to tax-season workflows.

Qualifications

• 5+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Professional, resourceful, and adaptable in a fast-paced office setting.
• Proficiency with Microsoft Office and ability to quickly learn new software.

Responsibilities

• Provide administrative support to partners and staff, including filing, scanning, copying, document preparation, proofreading, and general office administration.
• Serve as the primary point of contact by answering and directing phone calls and managing incoming emails.
• Coordinate calendars, schedule meetings, and prepare meeting materials.
• Support partners, staff, and firm leadership with special projects and firm initiatives as assigned.
• Manage client communications and follow up on outstanding documentation.
• Gather and organize client financial documents, including monthly bank and credit card statements.
• Coordinate engagement letters, invoices, and document collection.
• Assist with social media management and marketing initiatives as needed.

Skills

Administrative experience

Excellent communication skills

Organizational skills

Microsoft Office proficiency

Tools

Microsoft Office

QuickBooks Online

Job description

Job Juncture in Philadelphia is seeking an Office Manager / Executive Assistant to support partners and staff in a fast-paced accounting firm. This full-time, on-site role in Olde Kensington requires five days in the office each week and a proactive, detail-oriented approach to keep the office running smoothly.

You will handle administrative and executive support, calendar coordination, client communications, and document management, with exposure to tax-season workflows.