Executive Assistant & Office Manager - On-Site Philly

Accounting Search; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Accounting Search in Philadelphia’s Olde Kensington is seeking an experienced Office Manager / Executive Assistant to provide high-level administrative support to partners and staff. The role requires managing calendars, communications, and document coordination to keep a fast-paced accounting office running smoothly.

The ideal candidate brings 5+ years of administrative experience, strong organization, and excellent communication skills.

Qualifications

• 5+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Exceptional attention to detail and follow-through.
• Ability to work independently while contributing to a collaborative team environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, with the ability to quickly learn new software.
• Ability to work full-time on site in Olde Kensington, Philadelphia, five days per week.

Responsibilities

• Provide administrative support to partners and staff, including filing, scanning, copying, document preparation, proofreading, and general office administration.
• Serve as the primary point of contact by answering and directing phone calls and managing incoming emails.
• Coordinate calendars, schedule meetings, and prepare meeting materials.
• Support partners, staff, and firm leadership with special projects and firm initiatives as assigned.

Skills

Administrative experience

Excellent communication

Organizational skills

Time management

Independent work

MS Office proficiency

On-site work in Philadelphia

Tools

QuickBooks Online

Job description

Accounting Search in Philadelphia’s Olde Kensington is seeking an experienced Office Manager / Executive Assistant to provide high-level administrative support to partners and staff. The role requires managing calendars, communications, and document coordination to keep a fast-paced accounting office running smoothly.

The ideal candidate brings 5+ years of administrative experience, strong organization, and excellent communication skills.