Executive Assistant & Office Manager - On-Site Philadelphia

The Keystone Distinction Group; Philadelphia (Philadelphia County); Vor Ort; USD 50.000 - 70.000; Vollzeit

Zusammenfassung

Top Echelon LLC is seeking an Office Manager / Executive Assistant to support partners and staff in a fast-paced accounting environment. The role is on-site in Olde Kensington, Philadelphia, requiring five days of in-office work.

The ideal candidate has extensive admin experience, strong communication and organizational skills, and a working knowledge of accounting processes. Candidates should thrive under pressure, especially during busy tax seasons.

Qualifikationen

• Minimum 5+ years of administrative or office management experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities; can prioritize multiple deadlines.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and quick adaptability to new software.
• Ability to work independently while contributing to a collaborative team.

Aufgaben

• Provide administrative support to partners and staff, including filing, scanning, copying, document preparation, proofreading, and general office administration.
• Coordinate calendars, schedule meetings, and prepare meeting materials; manage travel and logistics as needed.
• Maintain the firm's tax return routing system and electronic filing procedures; ensure organized digital client files.

Kenntnisse

5+ years admin experience

Excellent communication

Organizational skills

Microsoft Office proficiency

Independent + team player

Tools

Microsoft Outlook

Excel

QuickBooks Online

Jobbeschreibung

Top Echelon LLC is seeking an Office Manager / Executive Assistant to support partners and staff in a fast-paced accounting environment. The role is on-site in Olde Kensington, Philadelphia, requiring five days of in-office work.

The ideal candidate has extensive admin experience, strong communication and organizational skills, and a working knowledge of accounting processes. Candidates should thrive under pressure, especially during busy tax seasons.