Executive Assistant & Office Manager to Partner at Early-Stage AI-Focused VC

Bloom Talent; San Francisco (CA); On-site; USD 140,000 - 180,000; Full time

Benefits offered by this job

Benefits for dependents

Bonus

401K with match

Unlimited PTO

Health benefits

Job summary

Bloom Talent in San Francisco is seeking an Executive Assistant & Office Manager to support a Partner in a brand-new SF office. This role blends high-impact executive support with hands-on office operations, events, onboarding, and vendor management.

You’ll run in-person events from dinners to fireside chats, manage day-to-day office life, schedule across multiple stakeholders, and coordinate travel. The role is in-office four days per week, with an opportunity to shape a lean, high-performance

Qualifications

• Previous experience as an Executive Assistant or Office Manager, ideally in a high-growth startup or VC environment.
• Excellent judgment and proactive communication with clear context.
• Ability to manage events and office operations with minimal supervision.

Responsibilities

• Own in-person events from start to finish, including dinners and fireside chats.
• Manage day-to-day office operations, guests, vendors, and pantry.
• Provide executive support to the Partner and SF investment team, including scheduling and travel.
• Coordinate onboarding and HR tooling for the SF office as the team grows.
• Support colleagues across finance, legal, operations, and marketing as needed.

Skills

Executive support

Office management

Event planning

Proactive communication

Judgment & decision making

Hospitality mindset

Self-directed

Time management

Team collaboration

Tools

Google Workspace

Slack

AI tools familiarity

Job description

Early-stage VC investing where data science meets AI is looking for an Executive Assistant & Office Manager to support a Partner in their brand-new San Francisco office. This is an exciting opportunity to join a lean, bi-coastal team with a top-decile track record, with a front-row seat to how venture works and a hand in everything from events and office operations to executive support and onboarding. In this role, you’ll own in-person events from start to finish, including dinners, fireside chats, and gatherings in the office and around the city. You’ll also run the day-to-day of the office, from guests and vendors to the pantry and team lunches, and support the Partner and SF investment team with complex scheduling, travel, and troubleshooting. Someone who has excellent judgment, communicates proactively with the right context, and has a low-ego, see-it-and-do-it mentality, along with real curiosity about technology and AI. This is a primarily in-office role, 4 days/week, based in San Francisco’s Jackson Square neighborhood, with availability for evening events. 140-180K DOE + 100% covered benefits for employees and dependents, bonus, 401K with match, and unlimited PTO.

Responsibilities:

• Own in-person events from start to finish, including dinners, fireside chats, and small gatherings in the office and at local venues, and attend and run events on site, typically in the early evening.
• Partner with team members in NYC and outside vendors to plan and execute events of varying sizes.
• Manage day-to-day office operations, including stocking the pantry, office setup, receiving packages, and keeping the space running smoothly.
• Greet and host guests, founders, and LPs visiting the office, creating a warm and polished experience.
• Coordinate vendors, including letting them in and overseeing their work while on site.
• Own daily team lunch logistics for the office.
• Provide executive support to the Partner and SF investment team, taking on complex scheduling across multiple stakeholders, booking travel, and troubleshooting as plans change.
• Support colleagues across the firm, including finance, legal, operations, and marketing, as administrative and operational needs come up.
• Help with HR tooling and onboarding for the SF office as the team grows.
• Provide occasional light personal support, such as benefits claims and family logistics.

Qualifications:

• Previous experience in an Executive Assistant, Office Manager, or hybrid role, ideally at a high-growth startup or venture capital firm.
• Excellent judgment and the ability to make thoughtful decisions without being told exactly what to do.
• Strong, proactive communication skills, with the instinct to give appropriate context, acknowledge requests, and close the loop on timelines.
• Low-ego, self-directed mindset: sees what needs to be done and does it, builds their own to-do list, and thrives without micromanagement.
• Thoughtful and accurate over fast, with a high bar for quality in everything they do.
• Event planning and execution experience is a strong plus.
• Strong hospitality instincts and a warm, positive, helpful demeanor that sets a great tone in a small office.
• Intellectually curious about technology, AI, and the business, and excited to learn new tools and ways of working.
• Proficient with Google Workspace and Slack; familiarity with AI tools is a plus.
• Available for evening events (around 5-7pm) and occasional responsiveness outside of core hours when time-sensitive needs come up.