Bilingual Executive Support Manager

NuDevco Investments; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

NuDevCo Investments in Houston, TX seeks a highly organized Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to the C-suite. This role partners with leadership to manage calendars, travel, budgets, and confidential matters with discretion.

The ideal candidate is bilingual in Spanish, holds a Bachelor's in a business-related field, and has proven experience supporting senior executives, coordinating cross-functional projects,

Qualifications

• Bachelor’s degree in Business Administration, Finance, Management, or a related field preferred.
• Bilingual Spanish – Read, Write & Speak.
• Prior work-related experience supporting senior executives or leadership teams.
• Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation using accounting software.
• Strong background in executive administration, business operations, and financial administration.
• Experience supporting executives with confidential personal matters and lifestyle management.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Experience with ERP, accounting, and expense management systems such as NetSuite.
• Exceptional organizational, analytical, problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities with attention to detail.
• High integrity, professionalism, discretion, and sound judgment.

Responsibilities

• Partner with executive leadership to manage priorities, schedules, and strategic initiatives.
• Coordinate complex calendars, meetings, travel arrangements, and executive communications.
• Prepare reports, presentations, briefing materials, and meeting agendas.
• Attend leadership meetings, document key decisions, and monitor follow-up on action items.
• Manage confidential and sensitive information with professionalism and discretion.
• Anticipate executive needs and proactively resolve scheduling and administrative challenges.
• Oversee daily administrative operations to ensure efficiency and consistency.
• Develop and implement processes that improve workflow and operational effectiveness.
• Coordinate cross-functional projects and monitor progress to meet organizational goals.
• Serve as the primary liaison between executives, internal departments, clients, and external partners.
• Prepare, review, and reconcile executive expense reports and corporate credit card statements.
• Review executive credit card activity to ensure accuracy, coding, policy compliance, and timely reconciliation.
• Assist with budget tracking, financial reporting, invoice processing, and vendor management.
• Maintain accurate financial documentation and ensure compliance with company policies.
• Coordinate executive events, board meetings, and company functions.
• Support onboarding activities and administrative coordination for new team members.
• Maintain organized filing systems, records management, and business documentation.
• Continuously identify opportunities to improve executive support processes and operational efficiency.

Skills

Executive support

Leadership liaison

Budget tracking

Calendar management

Travel arrangements

Financial reconciliation

Vendor management

Reporting & presentations

Project coordination

Discretion & integrity

Spanish bilingual

Microsoft Office

NetSuite (ERP)

Education

Bachelor’s degree in Business Administration, Finance, Management, or related

Tools

Microsoft Office Suite

ERP/Accounting software (NetSuite)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Support Manager

Regular Full-Time Houston, TX, US

2 days ago Requisition ID: 1086

FLSA Status: Exempt

About the Company

NuDevCo Investments – 30 year old entrepreneurial growth with a family office building both public and private companies. NuDevCo Investments exist in different sectors to include Retail Energy Provider, Logistics, Real Estate Financing, Commercial Solar, Energy Storage, Commercial EV Charing Stations, Beverage Distribution, Data Centers & Insurance.

Job Summary

We are seeking a highly organized, proactive, and versatile Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to executive leadership. This role serves as a key strategic partner to C-suite leadership, handling complex calendar management, business operations, budget tracking, corporate credit card reconciliation, and project coordination. The ideal candidate brings a blend of corporate acumen and discretion, with proven experience managing both high-stakes business operations and high-priority personal executive lifestyle matters. Bilingual fluency in Spanish (written and verbal) and a Bachelor’s degree in a business-related field is required.

Executive Leadership Support

• Partner with executive leadership to manage priorities, schedules, and strategic initiatives
• Coordinate complex calendars, meetings, travel arrangements, and executive communications
• Prepare reports, presentations, briefing materials, and meeting agendas
• Attend leadership meetings, document key decisions, and monitor follow-up on action items
• Manage confidential and sensitive information with professionalism and discretion
• Anticipate executive needs and proactively resolve scheduling and administrative challenges

Business Operations

• Oversee daily administrative operations to ensure efficiency and consistency
• Develop and implement processes that improve workflow and operational effectiveness
• Coordinate cross-functional projects and monitor progress to meet organizational goals
• Serve as the primary liaison between executives, internal departments, clients, and external partners

Financial & Administrative Management

• Prepare, review, and reconcile executive expense reports and corporate credit card statements
• Review executive credit card activity to ensure accuracy, appropriate coding, policy compliance, and timely reconciliation
• Assist with budget tracking, financial reporting, invoice processing, and vendor management
• Maintain accurate financial documentation and ensure compliance with company policies

Project & Office Management

• Coordinate executive events, board meetings, and company functions
• Support onboarding activities and administrative coordination for new team members
• Maintain organized filing systems, records management, and business documentation
• Continuously identify opportunities to improve executive support processes and operational efficiency

Qualifications

• Required: Bachelor’s degree in Business Administration, Finance, Management, or a related field preferred
• Required: Bilingual Spanish – Read, Write & Speak
• Required: Prior work-related experience supporting senior executives or leadership teams
• Required: Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation utilizing accounting software systems
• Strong background in executive administration, business operations, and financial administration
• Experience supporting executives with confidential personal matters and lifestyle management is highly preferred
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word
• Experience with ERP, accounting, and expense management systems such as NetSuite is preferred
• Exceptional organizational, analytical, and problem-solving skills
• Excellent written and verbal communication abilities
• Proven ability to manage multiple priorities while maintaining attention to detail
• High level of integrity, professionalism, discretion, and sound judgment

Required Skills

• Executive partnership and leadership support
• Personal executive support and lifestyle management
• Financial management, credit card reconciliation, and expense reporting
• Strategic planning and project coordination
• Operational excellence and process improvement
• Budget administration
• Organizational and time management
• Communication and relationship building
• Confidentiality and sound judgment
• Adaptability, initiative, and accountability

Equal Opportunity Statement

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

NuDevCo Investments is an Equal Opportunity Employer.