Executive Assistant & Office Lead for Academic Affairs

SUNY Ulster; United States; On-site; USD 57,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement Plan

Tuition Waivers

Paid holidays

Vacation & Sick Days

Job summary

SUNY Ulster in the United States seeks a capable Executive Administrator for Academic Affairs. Reporting to the VPAA, you will manage the VPAA’s calendar, handle confidential communications, and coordinate cross‑department projects to keep the division functioning smoothly.

You will supervise administrative staff, assist with program proposals and compliance per SUNY guidelines, oversee budget processes, travel policies, and contract-related workflows, and serve as a key liaison to College

Qualifications

• Bachelor’s degree required with at least two years of office administration experience.
• Strong ability to manage confidential information with discretion and professionalism.
• Excellent organizational and time management skills with the ability to prioritize tasks.

Responsibilities

• Manage the VPAA’s professional calendar and prioritize emails and reports.
• Review forms for policy compliance and maintain the divisional organizational chart.
• Supervise administrative staff and lead cross‑departmental projects.

Skills

Executive support

Office administration

Communication

Policy compliance

Project coordination

Confidentiality

Education

Bachelor's Degree

Tools

Banner system

Job description

SUNY Ulster in the United States seeks a capable Executive Administrator for Academic Affairs. Reporting to the VPAA, you will manage the VPAA’s calendar, handle confidential communications, and coordinate cross‑department projects to keep the division functioning smoothly.

You will supervise administrative staff, assist with program proposals and compliance per SUNY guidelines, oversee budget processes, travel policies, and contract-related workflows, and serve as a key liaison to College