Executive Assistant & Office Coordinator - On-Site

Poclain; Sturtevant (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Poclain Hydraulics in Yorkville, Wisconsin, seeks an Executive Assistant / Office Coordinator to serve as the front-facing hub of our manufacturing facility. You will support executive leadership, manage calendars, travel, and events, and maintain a professional office environment.

The role requires a proactive, highly organized professional with strong communication and discretion, able to handle confidential information and multi-task in a fast-paced, on-site manufacturing setting.

Qualifications

• High school diploma or GED required.
• 3+ years in administrative, executive assistant, office coordinator, or similar role.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication; professional discretion.
• Strong organizational and multitasking abilities with confidentiality.
• Ability to support senior leaders and coordinate travel and events.

Responsibilities

• Front Desk & Visitor Experience: first point of contact for visitors, customers, vendors, and guests.
• Manage front reception operations, sign-in procedures, badges, and site access.
• Coordinate meeting logistics, hospitality, meals, conference rooms, and visitor schedules.
• Prepare reports, presentations, meeting materials, and communications for leadership.
• Manage calendars, meetings, appointments, and scheduling priorities for leaders.
• Coordinate domestic and international travel arrangements; assist with travel bookings.
• Support leadership meetings and site events, including agendas and follow-ups.
• Oversee administrative operations, onboarding logistics, and internal communications.

Skills

Verbal communication

Written communication

Organization

Prioritization

Discretion

Customer service mindset

Interpersonal skills

Initiative

Education

High school diploma or GED

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

ERP systems

Travel systems

Job description

Poclain Hydraulics in Yorkville, Wisconsin, seeks an Executive Assistant / Office Coordinator to serve as the front-facing hub of our manufacturing facility. You will support executive leadership, manage calendars, travel, and events, and maintain a professional office environment.

The role requires a proactive, highly organized professional with strong communication and discretion, able to handle confidential information and multi-task in a fast-paced, on-site manufacturing setting.