Executive Assistant - Office & Administrative Specialist Intermediate

Lensa; Saint Paul (MN); Hybrid; USD 42,000 - 57,000; Full time

Job summary

The State of Minnesota seeks an Executive Assistant in St. Paul for the Arts Board. The role involves providing administrative support, managing communications, scheduling, and ensuring smooth operations within the agency. A competitive salary, hybrid telework options, and a commitment to inclusion make this position attractive for qualified candidates.

Qualifications

• Two years of professional experience in an administrative support role is preferred.
• Event planning and management experience is a plus.
• Experience with records management is desirable.

Responsibilities

• Provide administrative support for the executive director and board.
• Manage scheduling, communications, and documentation for meetings.
• Assist with budget administration and expense management.

Skills

Customer service skills

Word processing skills

Data entry/database management skills

Knowledge of preparing, editing documents

Knowledge of scheduling appointments

Ability to perform administrative support work

Ability to convey complicated information

Job description

14 hours ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, State of Minnesota, is seeking professionals in St Paul, MN. Apply via Lensa today!

Working Title: Executive Assistant

Job Class: Office and Administrative Specialist Intermediate

Agency: Arts Board

• Job ID : 86812
• Location : St. Paul
• Telework Eligible : Yes
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 06/12/2025
• Closing Date : 06/30/2025
• Hiring Agency/Seniority Unit : Minnesota State Arts Board
• Division/Unit : Minnesota State Arts Board / Administration
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : Main Office
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The MN Arts Board is looking for their next Executive Assistant to provide administrative support for the executive director, the board, and board committees.

This position is eligible for up to a 50% hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) for details

Minimum Qualifications

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
• Word processing skills to develop and modify a variety of correspondence, records, and reports.
• Data entry/database management skills sufficient to accurately enter data, maintain databases, and effectively retrieve information.
• Knowledge of preparing, editing, and finalizing emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling error.
• Knowledge of scheduling and confirm customers’ appointments in person, on the phone, and through email and other written or electronic correspondence.
• Ability to perform administrative support work for a work unit’s expense and budget administration.
• Ability to convey complicated information in an understandable manner as a resource for outside agencies, for clients, coworkers, and customers.
  
  

Preferred Qualifications

• At least two years professional experience in an administrative support role.
• Event planning and management experience.
• Experience in managing contracts in a business or nonprofit organization.
• Experience with records management.
  
  

Additional Requirements

Interested applicants must submit a cover letter outlining their interest in and qualifications for this position, along with the online application form. You can upload your cover letter when you apply for the position.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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