Executive assistant - office administrative specialist

State of Minnesota; Saint Paul (MN); Hybrid; USD 42,000 - 57,000; Full time

Job summary

The MN Arts Board is seeking an Executive Assistant in St. Paul to provide comprehensive administrative support to the executive director and board. This full-time position offers up to 50% telework flexibility and requires strong customer service and organizational skills.

Benefits

Paid vacation and sick leave

12 paid holidays each year

Low-cost health insurance plans

Pension plan after three years of service

Employer paid life insurance

Short-term and long-term disability insurance

Qualifications

• Customer service skills sufficient to provide accurate information.
• Word processing skills to modify correspondence and reports.
• Data entry/database management skills to maintain databases.

Responsibilities

• Provide administrative support for the executive director and board.
• Prepare and edit emails, memos, and reports.
• Schedule and confirm appointments.

Skills

Customer service skills

Word processing skills

Data entry/database management skills

Knowledge of written communication

Scheduling skills

Ability to perform administrative support work

Education

At least two years professional experience in an administrative support role

Job description

Job Details

Working Title: Executive Assistant
Job Class: Office and Administrative Specialist Intermediate
Agency: Arts Board

• Job ID: 86812
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 06/12/2025
• Closing Date: 06/30/2025
• Hiring Agency/Seniority Unit: Minnesota State Arts Board
• Division/Unit: Minnesota State Arts Board / Administration
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Main Office
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The MN Arts Board is looking for their next Executive Assistant to provide administrative support for the executive director, the board, and board committees.

This position is eligible for up to a 50% hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details

Qualifications

Minimum Qualifications

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
• Word processing skills to develop and modify a variety of correspondence, records, and reports.
• Data entry/database management skills sufficient to accurately enter data, maintain databases, and effectively retrieve information.
• Knowledge of preparing, editing, and finalizing emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling error.
• Knowledge of scheduling and confirm customers’ appointments in person, on the phone, and through email and other written or electronic correspondence.
• Ability to perform administrative support work for a work unit’s expense and budget administration.
• Ability to convey complicated information in an understandable manner as a resource for outside agencies, for clients, coworkers, and customers.

Preferred Qualifications

• At least two years professional experience in an administrative support role.
• Event planning and management experience.
• Experience in managing contracts in a business or nonprofit organization.
• Experience with records management.

Additional Requirements

Interested applicants must submit a cover letter outlining their interest in and qualifications for this position, along with the online application form. You can upload your cover letter when you apply for the position.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [e-mail]. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Matthew Leo at [e-mail] or 651-201-2393.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Matthew Leo at [e-mail].

About the MN State Arts Board

The Minnesota State Arts Board is a state agency that stimulates and encourages the creation, performance, and appreciation of the arts in the state. This is a place where people are transformed by high-quality arts experiences and see the arts as essential to their community.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.