Executive Assistant

Hubstaff blog; Dallas (TX); Remote; USD 40,000 - 60,000; Full time

Job summary

A dynamic U.S.-based real estate investment firm seeks an Executive Virtual Assistant to support its CEO. This role encompasses administrative tasks, data research, and project coordination in a fully remote setting. Candidates should be detail-oriented, independent, and possess strong English skills, with a passion for real estate and AI operations. This position offers opportunities for fast-tracked growth within the organization.

Benefits

Work directly with the CEO

Collaborative team environment

Growth opportunities into management

Qualifications

• Early-career professional (0–3 years of experience).
• Independence and ability to work in a fully remote environment.
• Familiarity with U.S. Central Time hours.

Responsibilities

• Support CEO with high-impact initiatives in real estate and AI.
• Manage calendar, travel, and prepare key documents.
• Conduct research and assist with bookkeeping.

Skills

Strong English communication skills

Time management

Detail-oriented

Resourcefulness

Education

Bachelor's degree from a top Philippine university

Job description

Executive Virtual Assistant to the CEO (Remote, PH-Based | US Time)

We’re looking for an ambitious and highly organized Executive Virtual Assistant to support our CEO and help drive forward high-impact initiatives in real estate investment, asset management, and AI operations.

This is more than a support role — you'll be the CEO’s right hand, ensuring executive workflows run smoothly and our AI + asset management priorities stay on track.

What You’ll Do

• Be a reliable virtual assistant in a fully remote, fast-paced environment.
• Research data, tools, trends, and news in the real estate investment space.
• Assist with basic bookkeeping and accounting-related tasks.
• Maintain and update key trackers (occupancy, NOI, CapEx).
• Organize corporate records, internal documents, and reports.
• Prepare presentations, meeting agendas, and event materials.
• Manage the CEO’s calendar, travel logistics, and email follow-ups.
• Coordinate across departments and support cross-functional projects.
• Troubleshoot issues and keep operations moving without bottlenecks.
• Deliver proactive, high-quality administrative support.

**What We’re Looking For**

• Bachelor's degree from a top Philippine university.
• Early-career professional (0–3 years of experience).
• Strong English communication skills (spoken and written).
• Highly independent, resourceful, and detail-oriented.
• Excellent time management and prioritization.
• Comfortable working U.S. Central Time hours (night shift PH time).

What’s In It for You

• Be part of a U.S.-based real estate investment firm managing over $550M+ in assets.
• Work directly with the CEO and unlock fast-track growth to a management role.
• Thrive in a friendly, collaborative, and forward-thinking team.
• Build expertise at the intersection of real estate, AI, and executive operations.