Executive Assistant- NYC

Lensa; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Lensa is seeking an experienced Executive Assistant in New York to support the legal team. Responsibilities include managing calendars, organizing meetings, and preparing materials, alongside administrative tasks like travel arrangements and invoice processing. A successful candidate will demonstrate strong organizational skills and proactive support for executives. This is a full-time position with a salary range of $90,000 to $110,000 per year.

Qualifications

• 3-5 years of administrative experience required.
• Proficient in Microsoft Office Suite.
• Strong communication and organizational skills.

Responsibilities

• Provide calendar oversight and coordinate meetings.
• Prepare meeting materials and make travel arrangements.
• Manage incoming and outgoing mail and vendor relationships.

Skills

Communication

Organization

Proactive work style

Detail-oriented

Creative thinking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

1 day ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, The Calendar Group, is seeking professionals in New York, NY. Apply via Lensa today!

Our client is seeking an experienced Executive Assistant to support three members of the company legal team. The position will be required to work in office one day per week.

Responsibilities

• Provide calendar oversight and schedule and coordinate meetings
• Prepare meeting materials (handouts, agendas, PowerPoint documents)
• Make travel arrangements for the General Counsel and other senior personnel, such as booking flights, cars, and hotel and restaurant reservations
• Process bills, expense reports and track various administrative deadlines
• Manage incoming and outgoing mail
• Manage vendor relationships
• Review and processing of legal invoices
• Work with legal team to file, save and organize legal documents electronically and to oversee hard copy files
• Assist team in documenting and preparing compliance trainings and follow-up tasks
• Lead file organization and assist with ad hoc file projects
  
  

Requirements

• Strong communication, organization and follow-up skills
• Detail-orientated and team player
• Proactive work style and ability to anticipate the needs of executives
• Ability to think creatively and strategically
• Proficient in Microsoft Word, Excel, and Outlook and comfortable with learning new systems
• 3-5 years of administrative experience
  
  

Salary: $90,000–$110,000 per year

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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