Sr Executive Assistant

Yahoo; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Yahoo is seeking an Executive Assistant to support the President of Yahoo Media Group and other executives in New York City. This vital role requires exceptional organizational and communication skills, with responsibilities including managing calendars, coordinating travel, and handling sensitive information. The ideal candidate will have extensive experience in executive administration within a fast-paced environment, embodying the highest level of professionalism and integrity.

Qualifications

• Minimum 5 years high-level executive administration experience.
• Ability to handle sensitive information with integrity.
• Strong ability to manage projects and priorities in a fast-paced environment.

Responsibilities

• Provide first-class administrative support to NY-based executives.
• Schedule calendar and manage complex logistics for travel and events.
• Collaborate with C-level executives and other teams both locally and internationally.

Skills

Organizational skills

Communication skills

Problem solving

Education

Bachelor’s degree or equivalent experience

Tools

Slack

Microsoft Office

Google Suite

Job description

To be considered for this role you must live within a distance that allows you to regularly commute to our New York City office.

The Executive Assistant will provide support and report directly to the President, Yahoo Media Group while also supporting other NY-based executives. The Executive Assistant will provide high-level administrative support with strong organizational skills, be a proactive problem solver with exceptional communication skills, and have the ability to handle sensitive information.

Responsibilities:

• Provide first-class administrative and project management support to the NY-based executives
• Handle and maintain highly confidential and sensitive information
• Schedule, manage, and prioritize dynamic calendar, while keeping executive time highly accessible and flexible
• Coordinate complex virtual meetings, international and domestic travel, accommodations and logistics
• Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports
• Organize events and meetings, videoconferences, and conference calls
• Interface and collaborate daily with C-level executives, Business Operations, and other Executive Assistants across the company virtually, locally and internationally

Minimum Qualifications:

• Located in NYC area
• 5+ years of high-level, complex executive administration work experience at the VP or C-level
• Power user of Slack, Microsoft Office and Google Suite
• Demonstrated ability to take initiative, anticipate the needs of executives and their teams, and exercise independent, sound judgment
• Ability to thrive in a fast-paced, matrixed environment and execute against multiple projects and deadlines
• Outstanding written and verbal communication skills
• Highest level of professionalism and integrity
• An authentic belief in Yahoo's vision, value proposition, and growth potential

Preferred Qualifications:

• Bachelor’s degree or equivalent experience
• Due to the global nature of our business, ability to respond to emails and calls outside standard business hours; possess global awareness, time zone sensitivity, culture, logistics
• Demonstrated passion for continuous learning, improvement, and sharing best practices
• Startup, tech or media industry experience a plus