Executive Assistant- NYC

Lensa; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Lensa is partnering with The Calendar Group to find an experienced Executive Assistant in New York, NY. This candidate will support the legal team by managing schedules, preparing meeting materials, and overseeing various administrative tasks. A proactive and detail-oriented professional is needed for this full-time position based in the office one day a week.

Qualifications

• 3-5 years of administrative experience required.
• Proficient in Microsoft Office applications.
• Strong communication and organizational skills.

Responsibilities

• Provide calendar oversight and coordinate meetings.
• Make travel arrangements for senior personnel.
• Manage vendor relationships and process bills.

Skills

Communication

Organization

Follow-up

Detail-oriented

Proactive work style

Creative thinking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

2 days ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, The Calendar Group, is seeking professionals in New York, NY. Apply via Lensa today!

Our client is seeking an experienced Executive Assistant to support three members of the company legal team. The position will be required to work in office one day per week.

Responsibilities

• Provide calendar oversight and schedule and coordinate meetings
• Prepare meeting materials (handouts, agendas, PowerPoint documents)
• Make travel arrangements for the General Counsel and other senior personnel, such as booking flights, cars, and hotel and restaurant reservations
• Process bills, expense reports and track various administrative deadlines
• Manage incoming and outgoing mail
• Manage vendor relationships
• Review and processing of legal invoices
• Work with legal team to file, save and organize legal documents electronically and to oversee hard copy files
• Assist team in documenting and preparing compliance trainings and follow-up tasks
• Lead file organization and assist with ad hoc file projects
  
  

Requirements

• Strong communication, organization and follow-up skills
• Detail-orientated and team player
• Proactive work style and ability to anticipate the needs of executives
• Ability to think creatively and strategically
• Proficient in Microsoft Word, Excel, and Outlook and comfortable with learning new systems
• 3-5 years of administrative experience
  
  

Salary: $90,000–$110,000 per year

Powered by JazzHR

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

Referrals increase your chances of interviewing at Lensa by 2x

Get notified about new Executive Assistant jobs in New York, NY.

New York, NY $62,000.00-$65,000.00 1 week ago

New York City Metropolitan Area 3 days ago

New York, NY $100,000.00-$115,000.00 2 weeks ago

New York, NY $110,000.00-$150,000.00 1 week ago

Executive Assistant, Wholesale & Licensing

Executive Assistant, Private Equity - Leading Global Investment Company

New York, NY $110,000.00-$130,000.00 1 day ago

Office Manager – Home Care & DDD Services

New York, NY $75,000.00-$85,000.00 2 days ago

New York, NY $85,000.00-$100,000.00 3 weeks ago

Senior Executive Assistant (Head of Controls)

Specialist, Office Manager (Mid-Senior Level)

New York, NY $105,000.00-$110,000.00 3 days ago

Part-Time Office & Administrative Manager

Senior Executive Assistant - A05 - NEW YORK

Senior Executive Assistant - A05 - NEW YORK

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.