Executive Assistant

The Goodkind Group, LLC; New York (NY); Remote; USD 65,000 - 95,000; Full time

Job summary

A leading company seeks a seasoned Executive Assistant to support the CEO of their Retail/CPG division. This remote role demands excellence in organizational skills, discretion in handling sensitive matters, and proficiency in technology. Candidates should demonstrate experience in a fast-paced SaaS environment, handling both domestic and international operations efficiently.

Qualifications

• 5+ years of Executive Assistant experience, preferably in a SaaS environment.
• Experience with global travel management and changing priorities.
• Proactive and resourceful with strong attention to detail.

Responsibilities

• Deliver high-level administrative support to the CEO.
• Manage dynamic calendars and prioritize appointments.
• Oversee complex travel planning and logistics.

Skills

Organizational skills

Written communication

Verbal communication

Discretion

Tech-savvy

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a seasoned, high-energy Executive Assistant to support the Chief Executive Officer of the Retail/CPG division. This role is ideal for someone who thrives in a fast-paced SaaS environment and can operate with urgency, precision, and discretion. The EA will be a critical partner to the executive, ensuring day-to-day operations run smoothly and efficiently—especially across demanding schedules and extensive domestic and international travel.

Key Responsibilities

• Deliver proactive, high-level administrative support to the CEO of Retail/CPG.
• Manage dynamic calendars, prioritize appointments, and coordinate internal/external meetings across multiple time zones.
• Oversee complex travel planning, including detailed domestic and international itineraries, accommodations, and logistics.
• Act as a liaison between the CEO and key stakeholders, including clients, partners, and senior leaders.
• Prepare and edit executive-level documents, reports, presentations, and briefing materials.
• Join key meetings when needed to capture minutes and ensure timely follow-up on action items.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Monitor email communications; draft responses and manage inbound inquiries on behalf of the CEO.
• Partner with internal teams to drive alignment and execution of key initiatives.
• Anticipate needs, remove roadblocks, and manage shifting priorities with agility.
• Support special projects and initiatives as requested.

What You Bring

• 5+ years of Executive Assistant experience, preferably supporting senior executives in a SaaS or high-growth business environment.
• Demonstrated ability to manage global travel, shifting time zones, and constantly evolving priorities.
• Exceptional organizational skills and attention to detail, with a proactive, resourceful approach.
• Strong written and verbal communication skills; professional presence and poise under pressure.
• Proven ability to handle confidential matters with integrity and discretion.
• Tech-savvy and highly proficient with tools like Google Workspace, Microsoft Office, and calendar/travel management platforms.
• A self-starter mindset with a sense of urgency, ownership, and dedication to excellence.

Fully remote but must come to NYC office 1x every other month for meetings.

Contract 3-6 months to hire