Executive Assistant - Nonprofit Admin & Board Support

Luther Park Community; Des Moines, Northern (IA, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life insurance

Long-term disability insurance

Short-term disability insurance

Tuition assistance

Job summary

Luther Park Community in Des Moines, IA seeks an Executive Assistant to support Administrative offices in the Admin/Education Center. You will be the first contact for employees, visitors and vendors, handling scheduling, meetings, and document processing with independent judgment.

Responsibilities include assisting with education program logistics, board meeting support, contract review, and record-keeping, while maintaining office supplies and vendor relations. Equal opportunity employer.

Qualifications

• High school diploma or GED required.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High level proficiency with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Greet and direct visitors.
• Answer phones and route calls.
• Process mail and maintain correspondence.
• Provide administrative support including copying, scheduling, proofreading, and filing.
• Manage education center schedule and assist with program logistics.
• Support the Board with meeting notices, materials, minutes, and logistics.
• Prepare for annual meetings and transcribe minutes.
• Order office and kitchen supplies as needed.
• Coordinate vendor relationships for copiers, printers and equipment.
• Review contracts and maintain vendor form repository; monitor renewals.
• Maintain Form W-9 records and assist with 1099 preparations.
• Oversee record retention and off-site storage.
• Coordinate Employee Recognition activities and Food Truck scheduling.

Skills

Attention to detail

Written communication

Verbal communication

Organizational skills

Time management

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Luther Park Community in Des Moines, IA seeks an Executive Assistant to support Administrative offices in the Admin/Education Center. You will be the first contact for employees, visitors and vendors, handling scheduling, meetings, and document processing with independent judgment.

Responsibilities include assisting with education program logistics, board meeting support, contract review, and record-keeping, while maintaining office supplies and vendor relations. Equal opportunity employer.